Interior Project Coordinator

Job Description

Job Description

INTERIOR PROJECT COORDINATOR 

JOB DESCRIPTION

Job Responsibilities include but are not limited to:  

• Collaborate with project managers, contractors, and clients to develop and maintain detailed project schedules using Procore or similar construction management software.
• Assist in preparing and reviewing construction estimates and budgets utilizing construction estimating tools.
• Coordinate procurement processes, including tracking contracts, purchase orders, and delivery schedules.
• Monitor project progress through regular site visits and updates, ensuring adherence to safety protocols and quality standards.
• Manage document control using Bluebeam or comparable software to review drawings, specifications, change orders, and RFIs (Requests for Information).
• Facilitate communication between all project stakeholders to resolve issues promptly and keep projects on track.
• Support contract administration by reviewing contractual obligations and tracking deliverables throughout the project lifecycle.
• Maintain accurate records of project activities, including daily reports, meeting minutes, and change logs.

• Request Construction Schedule from General Contractor
• Updates POJ spreadsheet 
• Maintain Operations Meeting spreadsheet
• Process Change Orders and maintain Change Order Request Log with deadlines for submittal 
• Maintain Workmanship Log for punch list tracking on jobs
• Lift Rentals – tracking, call off, transfers and enters POs
• Verify Foreman Packs 
• Verify Test Packs
• Follow Ups from Meetings
  1. Combined notes from Co-CEO, Construction Manager and Estimation Manager
  2. To Do lists with deadlines for Construction Manager to distribute
• Process Construction contracts
• Job Set Up for Construction contracts
• Set Up Job Folders for Construction
• Issue PO# to vendors
• Process & receive Purchase Orders to push to Accounts Payable.
• Save Materials Quotes – historical data for fab
• Ensure new team members understand how to enter time per project, have software training completed, and have everything they need for site

Knowledge:

• High School diploma or GED is required

Work Experience: 

• Construction experience required, scheduling, PO and process flow experience is a plus
• Similar industry administrative experience is preferred (renting lifts or heavy equipment with vendors preferred)

Skills and Competencies:

• PROCORE experience is required
• Excellent written, verbal and presentation skills
• Detail oriented with excellent organization skills
• Proficient in working with Microsoft Office Products including Word and Excel
• Proficient in PDF creation
• Must have valid state driver's license and good driving record

Physical Requirements

• 100% Office Setting, including sitting, some bending, some lifting, walking and viewing