Administrative Assistant

Our client, a global investment manager based in New York, NY, is seeking an Administrative Assistant to support their Head of Client Service. This role involves managing complex calendars, coordinating domestic and international travel, processing expense reports, and assisting with meeting coordination and compliance tracking. The position requires strong multitasking abilities in a fast-paced environment, as well as collaboration with a broader administrative team.

Responsibilities Include:

• Managing heavy calendar scheduling and coordinating meetings across teams
• Arranging domestic and international travel and processing expense reports
• Maintaining contacts and communications through Microsoft Outlook
• Handling multi-line phone coverage and supporting day-to-day administrative needs
• Assisting with compliance tracking, reporting, and light research projects

Requirements:

• 2+ years of administrative experience supporting a team within a competing asset manager or investment bank
• Strong proficiency in Microsoft Office, especially Outlook
• Excellent organizational, communication, and time management skills
• Ability to multitask with a high level of professionalism and attention to detail
• Experience coordinating travel and working in a fast-paced, team-oriented environment