Payroll Specialist - Temporary

Payroll Specialist

As a ProMed employee, you will contribute to the manufacture of products that have a significant impact on people's lives. Through honesty, integrity, and collaboration, we strive to be the very best as we hire the very best.

ProMed was founded in 1989 addressing an industry need for cleanroom manufacturing of silicone components, specifically those having a medical application. We treat every component and finished device as though it will be used by a beloved family member or friend. We are dedicated to our customers and to our employees while helping to improve the health and well-being of people around the world.

Working as one to help many.

Why This Role Matters

The mission of this role is to safeguard organizational integrity and employee confidence through precise, compliant payroll operations that directly support workforce stability in a regulated manufacturing environment. By maintaining exceptional accuracy in compensation processing and benefits administration, this position protects the company from regulatory exposure and financial penalties while ensuring uninterrupted operations. The role serves as a critical control point between human resources systems and financial compliance, preventing costly errors that could impact both employee retention and audit readiness. Through proactive coordination and meticulous attention to regulatory requirements, this position enables the organization to meet stringent industry standards while maintaining the trust and satisfaction of the workforce that drives production excellence. The Payroll Specialist supports ProMed's mission and values by applying and reinforcing the company's brand, philosophy, systems, policies, and procedures are consistently applied and upheld in all aspects of their work.

What You'll Achieve

While the ways that you fulfill these responsibilities will likely evolve, your core responsibilities are:

• Process timesheet data accurately by validating hours worked, leave taken, and attendance records, ensuring employees are compensated correctly for time worked.
• Coordinate with Human Resources on new hire setup, terminations, and employee status changes, ensuring seamless payroll transitions that prevent payment errors and maintain data integrity.
• Administer benefits deductions and garnishments correctly, ensuring proper coordination with benefits providers and legal entities that protects both employee interests and company obligations.
• Process payroll accurately and on schedule for all employees, ensuring correct calculation of wages, salaries, overtime, bonuses, and deductions that maintain employee trust and organizational compliance.
• Respond to employee payroll inquiries with clarity and professionalism, resolving questions about compensation, deductions, and tax matters that enhance employee satisfaction and reduce confusion.

Necessary Skills:

• Payroll Software Operation (Proficient)
• Timesheet Data Validation (Proficient)
• Payroll Audit Execution (Proficient)
• Payroll Compliance Monitoring (Proficient)
• Payroll Discrepancy Resolution (Proficient)
• Payroll Query Response (Proficient)

Minimum Qualifications For The Role:

1. An associate degree in accounting, finance, or other related field of study or equivalent work experience.
2. The ability to read, write, and speak English.
3. A minimum of 1 year of experience in payroll processing.

Physical, Sensory, Cognitive & Neurological Demands:

• Regularly sits for extended periods while working at a computer, and frequently uses hands and fingers to operate a keyboard, mouse, calculator, phone, and other standard office equipment.
• Occasionally stands, walks, bends, and reaches, and may lift and carry items up to 1520 pounds, such as file boxes or supplies.
• Requires close visual acuity to review detailed numerical data, spreadsheets, and reports on screen and on paper for extended periods.
• Requires the ability to hear and communicate clearly in person, by phone, and through virtual meetings in a standard office environment.
• Requires a high degree of accuracy, attention to detail, and numerical reasoning to process payroll, calculate wages and deductions, and apply federal, state, and local regulations.
• Must sustain concentration, manage frequent interruptions, and meet fixed recurring deadlines such as payroll cutoffs, tax filings, and year-end processing.
• Requires sound judgment and discretion in handling confidential employee information, and problem-solving skills to research and resolve pay discrepancies.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

How Your Success Will Be Measured

Your Key Performance Indicators:

1. Payroll Accuracy Rate
2. Benefits Deduction Accuracy
3. Cross-Functional Coordination Effectiveness

Expected Competencies:

Attention to Detail - The ability to meticulously review and verify payroll data, calculations, and deductions to ensure accuracy. This competency directly supports the Payroll Accuracy Rate and Benefits Deduction Accuracy KPIs by minimizing errors in wage calculations, tax withholdings, and benefit deductions. It is critical for processing timesheet data, administering deductions, and maintaining employee trust through error-free compensation.

Confidentiality - Maintaining discretion and protecting sensitive employee compensation, personal, and financial information. This competency is fundamental to the role's requirement for handling confidential payroll data, building employee trust, and ensuring compliance with privacy regulations while processing wages, deductions, and responding to inquiries.

Accountability - Taking ownership of payroll processing outcomes and ensuring timely, accurate completion of all payroll cycles. This competency ensures employees are paid correctly and on schedule, directly impacting the Payroll Accuracy Rate KPI. It demonstrates reliability and commitment to meeting deadlines while maintaining compliance with regulations and company policies.

Communication - The ability to convey payroll information clearly and professionally to employees, HR, and other stakeholders. This competency is essential for responding to employee inquiries about compensation and deductions, coordinating with HR on employee status changes, and ensuring Cross-Functional Coordination Effectiveness. Clear communication reduces confusion, enhances employee satisfaction, and prevents payroll errors.

Problem-Solving - The ability to identify, analyze, and resolve payroll discrepancies, calculation errors, and employee compensation issues efficiently. This competency supports all KPIs by addressing errors before they impact employees, resolving complex deduction scenarios, and finding solutions to payroll challenges that maintain accuracy and compliance.

Collaboration - Working effectively with Human Resources, benefits providers, legal entities, and other departments to ensure seamless payroll operations. This competency directly impacts Cross-Functional Coordination Effectiveness by facilitating smooth employee transitions, accurate benefit administration, and proper handling of garnishments through cooperative relationships.

Adaptability - Adjusting effectively to changes in payroll regulations, software systems, company policies, and employee status changes. This competency supports seamless processing of new hires, terminations, and policy updates, contributing to Cross-Functional Coordination Effectiveness and maintaining accuracy despite evolving requirements.

Compliance Orientation - Demonstrating commitment to following tax regulations, labor laws, and company policies in all payroll activities. This competency ensures that payroll processing adheres to legal requirements, protects the organization from penalties, and maintains the integrity of wage calculations, tax withholdings, and deductions across all KPIs.

Time Management - The ability to prioritize tasks and manage workload to meet strict payroll deadlines and processing schedules. This competency ensures payroll is processed accurately and on time, directly supporting the Payroll Accuracy Rate KPI and maintaining employee trust through consistent, timely compensation delivery.

Customer Service Orientation - Approaching employee payroll inquiries with professionalism, empathy, and a commitment to resolution. This competency enhances employee satisfaction by providing clear, helpful responses to compensation questions, reducing confusion, and demonstrating respect for employee concerns about their pay and deductions.

ProMed offers a generous benefits package including:

• Paid Family Medical Leave
• Sick and Safe Time

ProMed does not discriminate in employment opportunities or practices on the basis of race, color, creed, religion, national origin, ancestry, age, sex, marital status, order of protection, disability, military status, sexual orientation, gender identity, pregnancy, public assistance, family status, unfavorable discharge from military service, genetic information or other segmenting factor protected by law, or local human rights commission activity.

ProMed Molded Products, Inc.