Accounts Payable Specialist

Position: Accounts Payable Specialist

Role: contract to Hire

Pay: 23-26/hr

Location: Tampa, FL - 5 days in office

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist with 3–5 years of experience managing high-volume invoice processing and full-cycle accounts payable activities. The ideal candidate has experience processing approximately 100–200 invoices daily, performing three-way matching, reconciling discrepancies, and ensuring timely and accurate payments to vendors.

Key Responsibilities

• Process a high volume of approximately 100–200 vendor invoices daily while maintaining accuracy and meeting deadlines.
• Perform three-way matching of invoices, purchase orders, and receiving documents to verify accuracy before processing payments.
• Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies.
• Research and resolve invoice discrepancies, pricing differences, quantity variances, and purchase order issues.
• Communicate with vendors and internal departments to resolve outstanding invoices and payment inquiries.
• Assist with vendor maintenance, including verifying vendor information and collecting required tax documentation, such as W-9s.
• Process payments through ACH, check, wire, or other established payment methods.
• Reconcile vendor statements and investigate outstanding balances and discrepancies.
• Maintain accurate accounts payable records and ensure invoices are properly documented and indexed within the accounting system.
• Assist with month-end closing activities, including AP reconciliations, accruals, and reporting as needed.
• Identify opportunities to improve invoice processing efficiency and maintain organized, audit-ready records.

Qualifications

• 3–5 years of hands-on accounts payable experience.
• Demonstrated experience processing approximately 100–200 invoices per day in a high-volume environment.
• Strong understanding of three-way matching procedures and purchase order-based invoice processing.
• Experience researching and resolving invoice discrepancies.
• Familiarity with vendor reconciliations, payment processing, and general AP procedures.
• Proficiency with Microsoft Excel and accounting or ERP systems.
• Strong attention to detail and the ability to prioritize competing deadlines while maintaining accuracy.
• High school diploma or equivalent required; additional accounting coursework or a degree is a plus.