Delivery Coordinator - Spring Dance Hot Tubs

Delivery Coordinator

Spring Dance Hot Tubs is committed to excellence and integrity with over 25 years of experience in the hot tub industry. We became a part of Leslie's family in June 2022. At Spring Dance Hot Tubs, we're proud to be the oldest exclusive hot tub dealer in the Philadelphia, PA region. We are known for selling hot tubs, swim spas, saunas, and backyard accessories. We have sold Hot Spring, Caldera, and Freeflow hot tubs, the highest quality spas available on the market. Our Service and Water Valet teams stand ready to cater to your needs, ensuring that your experience with our products is always seamless and satisfying.

Job Overview: The Delivery Coordinator is responsible for collecting and verifying all required information to initiate delivery and installation, including sales orders, contracts, property measurements and documentation, and any project-specific instructions. This role partners closely with Sales Representatives to ensure all customer needs, preferences, and expectations are clearly understood, feasible, and accurately documented, and then schedules the final installation appointment.

Compensation Range: $24.00 - $26.00 /Hourly Compensation within range to be determined by the applicant's education, experience, knowledge and skills, as well as internal equity and alignment with market data.

Responsibilities:

• Coordinate and maintain detailed records of all project requirements, evaluations, and procedures with crane companies, contractors, electricians, delivery teams, and any third-party partners involved in installations.
• Provide consistent, timely updates to customers regarding the status of their project while maintaining excitement and delivering thoughtful, high-touch service throughout the experience.
• Coordinate payment collection with customers, ensuring all payment or financing agreements are completed prior to delivery.
• Prepare all customer-facing delivery documentation, including water care instructions, valet information, payment summaries, and specific delivery team instructions.
• Review completed deliveries and follow up with customers to assess satisfaction, ensure completion of delivery forms, collect installation photos for marketing, and schedule service, valet, or shipping support as needed.
• Document, communicate, and resolve delivery issues in partnership with managers and delivery teams, identifying process improvements to prevent recurrence and ensuring timely resolution of outstanding items.
• Schedule post-delivery follow-ups to ensure customers are fully satisfied and maximizing enjoyment of their product.
• Assist Service Coordinators with call center support as needed, including answering phones, responding to service emails, and scheduling service appointments.
• Provide remote product orientation and basic maintenance guidance to customers.
• Greet walk-in customers at service headquarters and support point-of-sale transactions when needed.
• Maintain cleanliness of work areas and support general administrative office tasks.
• Perform other duties as assigned.

Qualifications:

• High school diploma or GED required
• 13 years of dispatch, scheduling, or customer service experience
• 2+ years experience in high-volume customer service environments handling diverse inquiries and issue resolution
• 2+ years experience using CRMs, scheduling software, Outlook, and Microsoft Office applications
• Strong attention to detail and excellent organizational skills
• Ability to manage multiple systems and screens simultaneously (CRM proficiency required)
• Strong written and verbal communication skills
• Ability to thrive in a fast-paced, deadline-driven environment
• Customer-focused mindset with strong service skills
• Demonstrated ability to work collaboratively in a team environment
• Tech-savvy with strong computer skills
• Dependable, motivated, and eager to learn new systems and processes
• Ability to adapt to a flexible schedule based on business needs
• Experience in scheduling within a service or delivery-based industry preferred

We offer our employees competitive compensation, extensive paid training, comprehensive and flexible suite of benefits package, 401K with company match, team member discounts, rewards for top performers, and most importantly career advancement opportunities.

Leslie's recognizes a critical component to our continued success is our people. Leslie's is proud to have a culture of inclusion that seeks to celebrate and embrace the different backgrounds and perspectives that help drive our success and support team members in developing and growing with us. We aim to create a workplace where all team members feel welcomed and valued and inspire each other every day.