Time And Leave Clerk (OA)

Summary This position is located at the Department of Veterans Affairs (VA) in Little Rock, AR, with the Nursing Service Line. The purpose of the position is to service as the primary timekeeper for the Nursing Service Line and performs all functions associated with time and leave records. Responsibilities Duties include but are not limited to: Apply the complicated pay and leave regulations for both Titles 5 and 38 and separate the posting/coding structures for each. Have thorough knowledge of personnel regulations, policies, and procedures, negotiated union agreements, FSLA regulations and OWCP regulations. Have good interpersonal skills for face-to-face and telephone contacts with employees, supervisors, payroll accounting section employees, staff, etc. Accurately posting, coding, and recording all pay and leave documents for the correct payment of salary to Nursing Service employees. Keeping immediate supervisor and alternate timekeepers who perform duties during timekeeper's absence apprised of all changes in timekeeping policies and procedures. Uses MS Word or comparable word processing software to execute several office automation functions such as storing and retrieving electronic documents and files; activating printers; inserting and deleting text; formatting letters, reports, and memorandum; and transmitting and receiving e-mail. Responsible for the correct entry into the computer of Request for and Authorization of Overtime. Verifies that overtime in recorded correctly on the time schedule and agrees with the overtime worked before posting on the electronic time and attendance report. Transfer on-call information from duty schedules into the electronic time and attendance report. Ensures correct computations and remarks for posted pay entitlement for overtime worked, earned differentials and reduced on-call hours. Effectively deals with conflict and conflict resolution. Develops and maintains productive and cooperative relationships with internal and external groups, organizations and other contact management entities. Responsible for correct posting and recording of employees who are injured on duty and relieved due to the nature of the injury. Develops records, worksheets, and procedures necessary to carry out timekeeping functions. Responsible for initiating and maintaining audits to track leave, holiday status, etc., on selected employees. Provides training to nurse managers and supervisors interpreting time-card entries and explaining entitlement to premium pays, differentials, and their applications. Uses computers, software applications, databases, and automated systems to accomplish work. Identifies issues and analyzes information to draw accurate conclusions, ensuring careful attention to detail. Dissects problems and information into their meaningful parts, and uses logic and judgment to evaluate alternatives and develop solutions. Considers and responds appropriately to the needs, feelings, and capabilities of others; adjusts approaches to suit different people and situations. Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms. Knowledge of compensation concepts, principles, and practices, including pay and leave administration and compensation flexibilities. Work Schedule: Monday - Friday, 7:00am - 3:30pm, subject to change based on the needs of the facility. Virtual: This is not a virtual position. Position Description/PD#: Time And Leave Clerk (OA)/PD04476A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work area is usually an adequately lighted, heated and ventilated office of medical facility setting. The work is primarily sedentary, although some slight physical effort may be required. The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. Must pass a pre-placement physical evaluation. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/08/2026. Per 5 CFR § 300.604(c) Advancements to positions up to GS-5: Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment. TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. You may qualify based on your experience and/or education s described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Completes mandatory training topics in a timely fashion; maintains timekeeping records in accordance with regulations; performs timekeeping duties in accordance with rules and regulations; supports new procedures or processes for increasing efficiencies and works collaboratively to support change; ensures confidentiality of information obtained in the course of operations in the work area; adheres to proper procedure for leave requests; and develops the skills, knowledge, ability and motivation to support customer service, participation, flexibility, accountability and responsibility in the delivery of patient care. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. OR, Education: Successfully completed four (4) years of education above the high school level in any field which high school graduation or the equivalent is the normal prerequisite. Transcripts must be submitted at time of application. OR, Combination: Equivalent combination of successfully completed post-high school education (beyond the second year) and specialized experience as described above, which meet the total experience requirements for this grade level. Transcripts must be submitted at time of application. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.