Deputy Executive Director

Job Details Job ID: 85961 Location: Remote Full/Part Time: Full Time No Visa Sponsorship

NO VISA SPONSORSHIP IS AVAILABLE FOR THIS POSITION.

Job Summary This position works remotely, requiring a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working at the regular UCSC worksite. The Deputy Executive Director provides senior executive leadership to advance Smarter Balanced's mission through coordinated decision-making, operational excellence, and strategic supervision across multiple functional areas. Reporting to the Executive Director, the position serves as a central integrator across offices, ensuring timely, transparent, and data-informed decisions that appropriately engage the Executive Committee, advisory bodies, and the Governing Board. The Deputy Executive Director serves as the initial escalation point for office- and organization-wide risks and plays a key role in safeguarding organizational integrity through effective risk management, compliance oversight, and institutional accountability. The position provides executive oversight of core operational systems, including finance, human resources, production planning, and quality assurance, ensuring alignment with University of California and UC Santa Cruz policies and best practices. Through continuous improvement, performance monitoring, and strategic resource stewardship, the Deputy Executive Director strengthens operational effectiveness, drives efficiency, and ensures that Smarter Balanced products and services meet the highest standards of quality and reliability. As a senior leader, the Deputy Executive Director supervises and develops executive officers across External Affairs, Product and Strategy, Content, Psychometrics, Research, and Project Management. The role fosters cross-office collaboration, builds high-performing leadership teams, and supports organizational change and succession planning. When the Executive Director is unavailable, the Deputy Executive Director assumes executive authority to ensure continuity of leadership and operations, providing stability and strategic guidance during both routine operations and high-stakes, time-sensitive situations. Appointment Information Budgeted Salary: $211,900 - $237,760/year Salary commensurate with skills, qualifications and experience. The salary for this position will be reviewed after approximately three years. Any adjustment would be subject to review and approval and would occur within the established salary range, up to and including the midpoint, as appropriate. Benefits Level Eligibility: Full benefits Schedule Information: Full-time, Fixed Percentage of Time: 100%, 40 Hours per Week Days of the Week: Mon-Fri Shift Includes: Day Employee Classification: Career appointment Job End Date: None Work Location: Remote Union Representation: Non-Represented Job Code Classification: 000556 (EXEC ADVISOR MGR 2) - Grade 29 Travel: Up to 20% of the time Job Duties 40% - Cross Office Decision making and Coordination Ensure timely, transparent decision-making across the organization that appropriately incorporates the Executive Committee, Advisory committees, and the Governing Board. Lead executive cross-office coordination to align strategies, manage shared resources, and manage operational trade-offs that incorporate data-informed decision-making. Oversee organizational risk management and compliance frameworks that safeguard operations, strengthen accountability, and support organizational resilience. Foster consistent communication and documentation practices that promote institutional transparency and trust. 30% - Operational Systems and Continuous Improvement Provide Executive oversight of Smarter Balanced operational processes, including Finance and Human Resource practices, to ensure high quality, appropriate stewardship of public funds and member resources, and alignment with UC/UCSC policies. Monitor organizational controls to ensure that organizational products and services are of the highest level of quality. Oversee production planning, approval, and post-publication review processes. Drive operational efficiency through improved workflows and clear documentation. Establish and maintain mechanisms for continuous improvement, including risk assessment, staff feedback, and performance reporting. Oversee annual and multi-year budget development and budget revisions, ensuring integration of strategic priorities, resource efficiency, and transparency across offices. 30% - Supervision and Leadership Serves the functions of the Executive Director when the Executive Director is not available. Provides strategic leadership and organizational alignment across the offices of External Affairs, Strategy and Product, Content, and Psychometrics, Research, and Project Management-ensuring cross-functional initiatives advance Smarter Balanced's mission, long-term vision, and stakeholder support. Supervises and develops executive officers, setting clear performance expectations, facilitating collaboration, and fostering professional growth through mentoring, accountability, and succession planning to ensure excellence in program execution. Provides guidance and resolution support when divisional issues or conflicts escalates across executives' teams or impact organizational objectives. Fosters an inclusive and high-performing organizational culture. Required Qualifications Advanced degree in related area and / or equivalent experience / training. Proven experience in serving as an executive to support state and national organizations in their development and use of effective assessment systems aimed at improving teaching and learning. Proven experience in addressing complex political landscapes in a manner that positions the organization for long-term success and prioritizes relationship-building among stakeholders. Proven experience scaling systems while demonstrating commitment to accuracy, accessibility, fairness, and maintaining public trust. Highly developed leadership abilities with demonstrated success in developing high-performance teams, managing organizational change, and motivating and influencing others as necessary to achieve organizational goals. Proven experience leading and developing a team of executives to establish goals aligned with the organization's mission and maximize organizational outcomes. Experience ensuring that organizational practices, services, and behaviors support and promote collaboration among staff. Proven experience in establishing and implementing strategic plans to empower the organization to better fulfill its mission. Thorough knowledge of large-scale educational assessment and experience in working directly with state staff to arrive at technical assessment solutions that meet their needs. Thorough knowledge of the organizational environment of state departments of education to understand client priorities, issues, motivations, and constraints. Thorough knowledge of the federal law and general knowledge of states' laws regarding K-12 assessment and accountability, and procurement. Highly developed decision-making skills that include consensus-based decision-making and input and guidance from several constituents (e.g., executive board, customers, advocacy groups). Proven capacity to adapt to unexpected and high-stakes issues with a track record of providing executive oversight in supporting an expedient resolution that addresses the needs of the organization and is consistent with best practices in educational assessment. Ability to travel 1-2 times per month. Preferred Qualifications Terminal degree in a related field (PhD, JD, MD, etc.). Excellent communication skills. Demonstrated ability to craft messages that meet the needs of a diversity of audiences and a diversity of media for internal and external purposes. Proven experience in leading the current market to shape current and future trends. Proven experience in business development, marketing, communications, and aligning budgets to strategic objectives that support organizational success. Thorough knowledge of technology necessary to support the development and administration of educational assessments. Thorough knowledge of public sector practices in performance management. Proven experience in validating new educational assessments. Proven experience engaging in collaborative problem-solving with governing or executive boards. Special Conditions of Employment Selected candidate will be required to pass a pre-employment criminal history background check. Selected candidate must pass the employment misconduct disclosure process. Ability to work long periods of time at a computer with or without accommodation. Ability to work occasional evenings and weekends as directed. Ability to travel nationally. Ability to maintain appearance and conduct suitable for working in a professional setting. This is a fully remote position, and the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement. Selected candidate will be required to complete training within established time frames as directed including UC compliance training. The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program. Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Safety Statement All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. #J-18808-Ljbffr University of California - Santa Cruz