Legal Assistant Supervisor

Job Description

Job Description

Join a team where exceptional client service is a daily standard, and mutual respect and care are paramount. We offer competitive salaries, immediate benefits, and professional growth opportunities. Our culture emphasizes collaboration and innovation to deliver smarter solutions for our clients. Apply today to become part of the Vorys team at our Columbus office!

Position Summary:

The Legal Assistant Supervisor is responsible for the daily operations and activities of the Columbus Legal Assistants who provide administrative support to the attorneys. This position will group attorneys and Legal Assistants into pairings, monitor the pairings and develop and implement progressive processes to increase efficiency and maximize resources for optimal administrative support coverage across the Columbus office. The Legal Assistant Supervisor will manage and develop the Columbus Legal Assistants to ensure they are meeting the needs of attorneys now and in the future.

Essential Functions:

• Align legal assistant resources and make assignment recommendations for appropriate staffing needs currently and in consideration of future talent needs. Assist Human Resources Recruiter regarding the hiring of Columbus Legal Assistants.
• Research, collaborate, develop and implement various progressive processes to increase efficiency and maximize legal assistant coverage. Resolve workload and pairing issues as they arise. Conduct regular check-ins with individual legal assistants and attorneys, as well as periodic team meetings.
• Coordinate annual performance feedback process; survey and collect feedback from attorneys regarding legal assistant performance, make recommendations to Chief Human Resources Officer and Personnel Committee for merit increases. Discipline and coach legal assistant staff when necessary. Determine and assign goals for legal assistants to improve and enhance individual skill levels. Identify training and educational opportunities for legal assistants individually and as a group.
• Prepare daily Legal Assistant Out List and forward to legal assistants weekly to ensure all out of office time is captured. Utilize the Out List to approve timecards at the end of every pay period.
• Provide legal administrative support to assigned attorneys.

Knowledge, Skills and Abilities:

• Exceptional interpersonal communication skills, both verbal and written
• Excellent leadership skills
• Working knowledge of all legal support software programs and applications
• Team and customer service focused
• Advanced organizational and prioritization skills
• Flexible and adaptable to changing priorities and deadlines
• Ability to multi-task effectively
• Detail and deadline oriented
• Creative and strategic thinker
• Advanced problem-solving skills
• Thorough knowledge and expertise in all Microsoft applications
• Knowledge of Generative AI tools
• Knowledge of existing Firm systems and procedures preferred

Education and Experience:

• High school diploma or equivalent.
• Associate’s or Bachelor’s degree in related discipline preferred.
• 5 - 7 years of experience in similar field.

The expected pay scale for this position is $90,000.00-$110,000.00 and represents our good faith estimate of the starting rate of pay at the time of posting. The actual compensation offered will depend on factors such as your qualifications, relevant experience, education, work location, and market conditions.

At Vorys, we are dedicated to fostering a workplace where employees can succeed both personally and professionally. We offer competitive compensation along with a robust benefits package designed to support your health, well-being, and long-term goals. Our benefits include medical, dental, vision, FSA, life and disability coverage, paid maternity & parental leave, discretionary bonus opportunity, family building resources, identity theft protection, a 401(k) plan with discretionary employer contribution potential, and paid sick, personal and vacation time. Some benefits are provided automatically, while others may be available for voluntary enrollment. You’ll also have access to opportunities for professional growth, work-life balance, and programs that recognize and celebrate your contributions.

Equal Opportunity Employer:

Vorys does not discriminate in hiring or terms and conditions of employment because of an individual’s sex (including pregnancy, childbirth, and related medical conditions), race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States.

Vorys is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald, CHRO. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process.