Asset Coordinator

Asset Coordinator

The Asset Coordinator at Wellpointe Inc. is a pivotal team member within the Asset Operations department. Working under the direction of the Senior Manager – Asset Operations, the Asset Coordinator provides essential logistical, administrative, and site-level support to ensure operational consistency and high standards across multiple properties in Fresno, Los Angeles, and Orange Counties. This role is ideal for a proactive, detail-oriented individual with strong organizational skills who thrives in a dynamic, multi-site environment.

Primary Responsibilities

Operations & Facilities Support

• Support daily asset and facility operations across assigned locations by handling work orders, minor facility needs, and coordinating vendor access.
• Maintain site supplies and equipment inventories, ensuring timely replenishment and functionality.
• Conduct routine site walk-throughs and inspections, escalating any concerns to management.

Project & Logistics Coordination

• Assist in logistics for new site launches, renovations, or closures by supporting equipment setup, vendor scheduling, and documentation tracking.
• Participate in pre- and post-project reviews to ensure compliance and completeness.

Maintenance Request Handling

• Receive and track maintenance requests using Monday.com or related software tools.
• Coordinate with internal maintenance technicians and external vendors to ensure timely issue resolution.
• Maintain accurate records of service visits, repairs, and recurring issues.

Vendor & Compliance Documentation

• Help gather and file documentation related to vendor agreements, maintenance records, and compliance logs.
• Assist in organizing files for licensing, inspections, and permitting requirements.
• Support internal and external audit preparation by maintaining up-to-date compliance records.

Administrative Support

• Prepare reports, spreadsheets, and site update summaries for the Senior Manager.
• Communicate operational updates clearly to on-site staff and vendor partners.
• Monitor task progress in Monday.com and Slack, ensuring deadlines are met and task owners are aligned.

Qualifications

• 1–3 years of experience in facilities coordination, operations support, or property management.
• Familiarity with maintenance scheduling, vendor coordination, and multi-site support preferred.
• Comfortable using productivity and project tracking platforms such as Monday.com, Microsoft Excel, Outlook, Slack, and Adobe Acrobat.
• Strong communication, time management, and problem-solving abilities.
• Valid driver's license and ability to travel regionally (Fresno, Los Angeles, Orange Counties).

Core Competencies

• Operational Follow-Through
• Task & Maintenance Coordination
• Vendor Support & Site Readiness
• Recordkeeping & Documentation Accuracy
• Cross-Functional Team Collaboration
• Communication & Reporting Agility
• Adaptability in Fast-Paced Environments

Work Environment & What We Offer:

• Traditional office setting
• Business casual attire
• Monthly and as needed travel to Southern CA
• Competitive wages, bonus eligibility, and a comprehensive benefits package
• Opportunities for professional development and career advancement
• A collaborative, mission-driven workplace culture