Graphics Coordinator

Job Description

Job Description

Job Title: Graphics Coordinator

Reports to: Pre-Press Manager

Job Summary

The Graphics Coordinator is responsible for reviewing, revising, approving, and releasing art proofs for production. The Graphics Coordinator works closely with personnel from other departments including Scheduling, Graphics, Customer Experience, Sales, and Manufacturing to ensure art proofs are accurate and complete for each job order.

Supervisory Responsibilities

• NA

Essential Duties

• Review POs for new or revised jobs and request art from the customer to begin the artwork process.
• Perform pre-flight adjustments to optimize jobs for efficiency, quality, cost, etc.
• Submit job requirements to arthouse and perform quality control check on files returned from arthouse.
• Collaborate with arthouse to identify potential cost-saving opportunities
• Submit quote and final art proof to customer for approval.
• Communicate with arthouse when approved jobs are ready for processing (e.g., generate TIF file and plate creation).
• Review incoming color proofs and flexographic plates to confirm they meet specifications.
• Order replacement plates as necessary, examining the press profile and assessing quantity needed.
• Update press profiles as needed to optimize cost.
• Add revised art information to Enterprise Resource Planning (ERP) system to ensure the affected job is updated and accurate before being released.
• Edit art PDFs to include detailed department-specific information and instruction (e.g., adding glue lines, adjusting die lines, etc.).
• Locate and print current version of art PDF to be included with each job order.
• Conduct annual press profile to determine and update press characteristics and capabilities.
• Perform other duties as needed related to the creation, modification, and monitoring of art proofs, job orders, and related documentation.

Required Skills and Abilities

• Ability to work from and understand verbal and written instructions.
• Ability to present information and recommendations in a clear and concise manner.
• Ability to handle stress in a fast-paced work environment.
• Ability to successfully manage multiple projects and deadlines.
• Ability to effectively work with material and resource planning systems, spreadsheets, word processing documents, and other applicable computer systems and software, especially Microsoft Office Suite and Adobe Illustrator.
• Capacity to think critically, analyze, and track details/data and make competent decisions based on those details/data.
• Proven ability to work independently or collaboratively in a team environment.

Education and Experience

• Knowledge of general business administration that is normally acquired by the completion of associate’s degree in Business Administration or equivalent work experience.
• Minimum of three years of administrative, marketing, order processing, or related experience is preferred.
• Minimum of three years of experience with Adobe Acrobat, Photoshop, Illustrator, or similar photo editing software preferred.
• Experience with flexographic printing is preferred.

Physical Requirements

• Ability to stand, walk, and move around for extended periods of time.
• Capability to lift and carry objects of various weights up to 50 pounds occasionally.
• Proficiency in using hands, fingers, and arms for tasks such as typing and writing.
• Sufficient visual acuity to read documents and recognize details at close and distant ranges.
• Ability to hear and understand verbal communication.
• Flexibility to bend, stoop, and reach low or high objects occasionally.
• Ability to perform physically demanding tasks, such as lifting, pushing, pulling, or carrying heavy objects occasionally.
• Work is typically performed in an office environment though certain tasks/projects may occur outside or in a manufacturing environment.
• Willingness to adhere to safety protocols and wear protective gear, including helmets, goggles, gloves, and safety shoes, as required by the job.

Company Culture & Values

• A Commitment to Our Purpose (COMMITTED PEOPLE) – Our mission is to serve and build up our customers, suppliers, communities, and each other, guided by the principles of our Lord Jesus Christ.  The commitment to serving and building up is easily seen in those employees that exemplify this value.
• Without Our Customers We Are Nothing (CUSTOMER FIRST) – We realize that we are blessed to serve our customers and without them, our company does not exist.  They rely on us for their success and that is a responsibility we cannot take lightly.  Our focus must be on serving them with as seamless communication and access to products as possible.
• Kind, Humble and Positive (HUMBLE) – These positive traits do not mean being a doormat to others.  But when a person is kind, humble and positive it comes through in their genuine caring for those around them.
• A Desire For “Expert” (EXPERTS) – Our people want to be seen as the experts in their specific roles.  From how we convert a bag efficiently and with highest quality, to knowledge of the product portfolio, to desiring to know more about tax or human resource policy – the desire for “expert” drives us in each of our roles.
• Intentional Growth – Developing of Self and Others (PERSONAL GROWTH)– Times, tools, and customer expectations change.  Our team members are interested in developing themselves and those around them.   We know that a stronger team is one that makes our customers and our fellow employees happier.
• Strong Work Ethic (HARD WORKERS) – The commitment to serve those around us is honorable and we respond to this by putting our strongest effort into that purpose.
• High Expectations of Self and Others (HIGH EXPECTATIONS) – We expect ourselves, and those around us, to put in our best effort.  When others struggle, we help them align towards perfection.  When we struggle, we are open and humble to hear it, and course-correct accordingly.
• If It Isn’t Safe, We Don’t Do It (SAFETY) – All people deserve to return home to their loved ones safely and work in an environment where they can best execute their tasks safely.  When choosing between safety and profit, safety and efficiency, safety and feelings, safety, and “x” – we choose safety.

Travel Requirements

N/A

This job description is intended as a general outline of the primary responsibilities of the position. It is not intended to be an exhaustive or comprehensive list of all duties, responsibilities, or activities that may be required. The employer reserves the right to modify, add, or remove any responsibilities, duties, or activities as deemed necessary with or without notice.

Volm Companies is an equal opportunity employer and is committed to providing reasonable accommodation to qualified individuals with disabilities and other protected characteristics. If you require reasonable accommodation to perform the essential functions of the job, please inform us and we will work with you to address your needs.

Benefits:

As a family-owned and operated company, we offer a comprehensive benefits package designed to support you and your family. We offer a strong foundation of benefits, including access to medical, dental, and vision coverage, an HSA employer contribution, and a 401k with profit sharing to secure your future. To support your overall well-being and family life, we offer additional benefits beyond the core package, such as paid vacation, wellness stipends, childcare reimbursement assistance, and much more. We are committed to continuously enhancing our benefits to meet the evolving needs of our team.

Typical schedule is Monday - Friday, 40 hours a week during the core business hours of 7:30am - 5:00pm.