Finance Operations Specialist

Finance Operations Specialist

Imagine being part of one of the most respected human services organizations in the worlda place where your work positively influences the lives of others, a place where you thrive in a values-based environment, a place where you are building a better future for yourself and your community.

Under the supervision of the Director of Finance and in alignment with the mission and goals of the YMCA, the Finance Operations Specialist oversees critical financial operations with a primary focus on accounts payable/receivable, bank reconciliation, vendor management, and financial reporting. This role ensures integrity, accuracy, and compliance of the Association's financial systems.

Qualifications

Bachelor's degree preferred or two years' experience supporting accounts payable/receivable, bank reconciliations and financial close processes.

Must be detail-oriented and possess a strong knowledge of business practices.

Must be proficient in Microsoft Word and Excel.

Must be able to quickly master proprietary software (e.g., point of sale, purchasing card administration, fundraising, and accounting software).

Must have strong verbal and written communication skills.

Must be organized and possess high attention to detail.

Must demonstrate leadership and the ability to work well with others.

Must be able to work independently, set priorities, and manage multiple concurrent tasks.

Certification in CPR/First Aid/AED/O2 required within 60 days of hire.

Complete and maintain required trainings to include New Staff Orientation (NSO), Bloodborne Pathogens, Child Abuse Prevention (CAP), and Sexual Harassment.

Satisfactory completion of a criminal background check and Child Protective Services check.

Contingent upon acceptable credit report results.

Essential Functions

Support the mission, vision, and goals of the YMCA.

Promote a professional work environment through character development by modeling the values of caring, honesty, respect and responsibility.

Within areas of responsibility, lead the accurate and timely processing and proper recording of Association financial transactions in the general ledger and subsidiary accounts based on the Association's internal basis of accounting.

Manage and maintain an organized filing system, ensuring the accuracy, completeness, and proper retention of all original source documentation.

Prepare monthly journal entries to include regular import of revenue, payroll, and purchasing card transactions into accounting software.

Prepare monthly reconciliations of financial institution accounts, ensuring accuracy and timely completion.

Monitor daily operating bank account activity.

Responsible for Association 1099 Filing.

Supervise and lead the Accounts Payable staff to ensure the accurate and timely processing of Association payables, including purchasing card transactions and check requests.

Supervise and lead the Accounts Receivable staff to ensure accurate and timely processing, tracking, collection and reporting of all outstanding receivables.

Assist in the preparation of work papers for annual audit and other miscellaneous projects.

Participate as part of the finance team in supporting the Finance functions at the Center level.

Assist the VP of Finance/Controller and Director of Finance in conducting accounting software implementation and training.

Fulfill all other related duties as assigned.

Supervisory Responsibilities

Accounting Clerks who provide Accounts Payable/Receivable functions.

Indirectly work with Center Services staff.

Indirectly work with local Center staff.

YMCA Competencies (Team Leader)

Engaging Community, Communication & Influence, Inclusion, Collaboration, Emotional Maturity, Critical Thinking & Decision Making, Developing Self & Others, Philanthropy.

Skills and Ability Requirements

Ability to read, analyze, and interpret documents.

Ability to master proprietary software (point of sale, purchasing card and accounting software) and Office software (Excel, Word, and Quicken).

Ability to meet the physical demands of this position, which include mobility for travel to onsite support of Centers (various locations as needed), conferences, touring facilities, properties and participating in promotional and special events sponsored by the Association.

Ability to manage and maintain financial records.

Ability to supervise and coach staff.

Ability to manage numerous projects and meet deadlines.

Ability to identify cash handling and reconciliation issues.

Must be able to lift, carry, push and pull up to 10 lbs.

Effect on End Results

The Finance Operations Specialist will directly impact the integrity of the corporate general ledger, Association financial reporting, and other assigned financial projects.

Excellent benefits, including 12% retirement upon meeting the requirements of the National YMCA Retirement Fund. 65% employee paid health/dental insurance, FSA, $25,000 Life/AD&D policy, vacation and sick leave. Includes YMCA Family Membership.