School Secretary

About the Employer

Imagination - Creativity - Innovation


Steeped in a rich tradition of excellence, Dry Creek Joint Elementary School District (DCJESD) has been serving students and families for over 140-years. What makes our District special is the partnership between families, community, and educators - each committed to preparing students to become active and responsible citizens in a diverse society by engaging students in a challenging curriculum that provides a solid foundation of academic skills in a safe learning environment.


Dry Creek's award-winning schools provide dynamic and innovative programs in grades TK-8 to meet the individual and diverse needs of students. Our dedicated staff strives to build a community of learners where all students are challenged to meet their full potential socially, emotionally, and academically.


We invite you to come learn with us.


Job Description / Essential Elements:


DRY CREEK JOINT ELEMENTARY SCHOOL DISTRICT

JOB TITLE: School Secretary

DESCRIPTION OF BASIC RESPONSIBILITIES:
To assist the Principal in the daily operation of assigned school site by performing a variety of complex and responsible secretarial support functions and to direct and coordinate the clerical work flow and activities processed through a school's site office.

SUPERVISOR: Principal

TYPICAL DUTIES:
1. Acts as secretary to Principal performing a wide variety of complex and responsible clerical and secretarial support duties as well as relieving the Principal of routine administrative functions not requiring his/her immediate attention.
2. Takes and/or transcribes dictation of letters, memoranda, and other documents.
3. Acts as receptionist for assigned school screening visitors and phone calls.
4. Maintains routine and confidential files.
5. Assists with Principal appointment schedule; sets up and arranges meetings and conferences.
6. Acts as resource person to teachers, students, parents, and general public regarding general and specific information on policies, procedures, and activities of school.
7. Assists in arranging and assigning substitutes to fill Instructional Assistant and Playground Supervisor absences to ensure adequate coverage.
8. Collects necessary information and maintains a variety of logs and records related to employee personnel transactions, timesheets, absences, substitute logs and records.
9. Receives, date stamps and distributes incoming mail; processes outgoing mail.
10. Collects money from students/staff for school activities and functions; receives and deposits in appropriate account or forwards to District office.
11. Confers with and assists various community agencies; obtains, verifies, and provides information, delivers messages, performs clerical functions as required.
12. Registers/withdraws students as required; processes related forms, sets up files,secures/forwards cumulative folders.
13. Orders materials, supplies, and equipment; maintains records of purchase orders,invoices, expenses; inventories and logs upon arrival.
14. Attends various meetings; taking notes and preparing minutes.
15. Coordinates and instructs other office employees in their work; oversees the work of student assistants.
16. Processes, reviews, and verifies various forms, reports, records, and other material for accuracy, completeness, and conformity with established standards; may design some forms.
17. Composes and types correspondence, memos, and/or reports from marginal notes, independently or from oral and written directions.
18. Distributes materials and information to teachers, classified employees, and students and ensures timely responses.
19. Performs basic First Aid in accordance with established District policies and guidelines.
20. In absence of Principal/Vice Principal and unavailability of teacher-in-charge, make decisions within strict limitations of District/school policies and procedures.
21. Monitors and responds to District radio communication network.
22. Performs other duties similar to the above in scope and function as required.

EMPLOYMENT STANDARDS:

Requires:

- Possession of a valid First Aid Certificate

Knowledge of:

- public school clerical operations and functions;
- proper office methods and practices including filing systems, receptionist and telephone techniques, and letter and report writing;
- use of proper English, spelling, grammar, and punctuation.

Ability to:
- demonstrate proficiency in reading, writing, and mathematical skills sufficient to obtain a passing score on a standardized proficiency test;
- analyze situations and take appropriate action in a variety of procedural matters without immediate or direct supervision;
- perform arithmetical calculations with speed and accuracy;
- learn and effectively use computer software programs and related word processing;
- understand and apply successfully a variety of complex directions to specific situations;
- proofread accurately;
- type accurately at a rate required for successful job performance;
- take and transcribe dictation with speed and accuracy using shorthand and/or transcription equipment as designated by Principal;
- communicate effectively and tactfully in both oral and written forms;
- establish and maintain a variety of record keeping, reference, and data collection systems;
- operate a variety of office equipment such as calculator, transcriber, copy machine, and computer with speed and accuracy;
- prioritize, coordinate, and monitor the work of others in a positive, productive, and timely manner;
- establish and maintain effective work relationships with those contacted in the performance of required duties.

MEDICAL CATEGORY I:

Light Physical Effort

1. Normally located in a work environment with light physical qualifications and requirements.
2. Ability to lift 25 lbs. maximum or carry any object weighing up to 15 lbs.

Requirements / Qualifications

• Letter of Introduction (Addressed to: Desyrae Stevenson, Director of Human Resources)
• Letter(s) of Recommendation (3 Preferred)
• Resume

Comments and Other Information

**Start date ASAP**


**Interviews will take place on July 22, 2026**


The Dry Creek JESD does not discriminate on the basis of the person's actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex or sexual orientation, or any other basis protected by federal, state or local law, ordinance or regulation, in its educational program(s) or employment.