Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring vendor invoices, subcontractor payments, and project-related expenses are processed accurately and on time. This role requires strong organizational skills, attention to detail, and the ability to work closely with project managers and subcontractors in a fast-paced construction environment. Key Responsibilities Process, code, and enter vendor and subcontractor invoices in a timely and accurate manner Match invoices to purchase orders and job cost codes to ensure proper allocation across active projects Review and verify subcontractor lien waivers and compliance documentation prior to payment release Prepare and process weekly check runs, ACH payments, and wire transfers Reconcile vendor statements and resolve discrepancies or billing issues promptly Maintain organized, audit-ready AP files, both physical and digital Respond to vendor and subcontractor inquiries regarding payment status and invoice issues Assist with month-end close, including AP accruals and account reconciliations Track and manage retainage and job cost reporting in coordination with project managers Support the preparation of 1099s and other year-end reporting requirements Identify opportunities to improve AP processes and internal controls Qualifications 3+ years of accounts payable experience, preferably in construction or a related industry Familiarity with job costing and construction accounting software (e.g., Acumatica, Sage 300 CRE, Foundation, QuickBooks, or similar) strongly preferred Working knowledge of lien waivers, retainage, and subcontractor payment processes a plus Strong Excel skills and comfort working with high transaction volume Excellent attention to detail and accuracy in data entry and reconciliations Strong organizational and time‑management skills, with the ability to meet recurring deadlines Clear, professional communication skills for interacting with vendors and internal teams Associate's or Bachelor's degree in Accounting, Finance, or related field preferred, but not required with equivalent experience Health, dental, and vision insurance 10 days of paid time off (no accumulation of non-used PTO days) #J-18808-Ljbffr Neighbors Construction Company, Inc.