Administrative Assistant III

Posting Details

Position Information


Job Title
Administrative Assistant III


Union Level

Department
Benerd College


Campus
Stockton


Posting Number
201304380P


Full or Part Time
Full Time


Number of Months
12


Work Schedule


Work is performed during standard hours; Additional hours may be required to meet business needs or deadlines.

Position End Date

Open Date
09/24/2026


Close Date

Open Until Filled
Yes


Special Instructions to Applicants


For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.
This recruitment will remain open until filled.

Sponsorship


This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information


Primary Purpose


The Administrative Assistant III is responsible for providing direct support and specialized services to the Dean's office, including assisting with managing accreditation and assessment processes; assisting with hiring of faculty; supporting faculty with scholarship awards and student evaluations; assisting with events planning, etc.

Essential Functions

• Assisting with faculty and student hiring, including assisting with updating job descriptions and posting positions, drafting appointment letters, graduate assistantship job ads, student worker job postings, assisting with the completion of backend hiring processes.
• Assisting with timesheet review for part-time faculty, as Benerd College employs many part-time faculty.
• Preparing vouchers for Payroll.
• Working with CPCE staff on the reconciling of daily cashiering sessions and periodically scanning checks to the bank.
• Helping to manage accreditation and assessment processes.
• Assisting with invoice preparation and/or review.
• Assisting with the management of agreements, MOU's, contracts, etc.
• Assisting with the management of office supplies, purchasing, and building maintenance.
• Assisting with requisitions and purchase orders; and processing or reviewing transactions in Chrome River.
• Assisting with reconciliations to Banner.
• Assisting Budget Director with budget analysis and projections.
• Serving as fixed asset custodian.
• Working with the office of Financial Aid and Benerd College faculty to track and award student scholarships.
• Assisting with event planning.
• Other duties as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Pacific offers full-time employees a unique opportunity to live on our beautiful campus at below-market rental rates-helping you save time and money on your commute.

Minimum Qualifications

• Two years (2) of post high school education with a minimum of 24 units of completed coursework.
• Three (3) years of experience providing high-level, professional administrative support.
• Extensive experience using Excel, Word, SharePoint, and Outlook or other email/calendaring program.

Preferred Qualifications

• Bachelor's Degree.
• Excellent attention to detail and very strong proofreading skills.
• Demonstrated customer service skills, in providing warmth, empathy, and responsiveness.
• Demonstrated experience working to improve processes to help serve students and faculty more effectively.
• Intermediate to advanced technical skills to manage electronic records, learn various university systems, and engage in extensive use of MS Office.
• Strong problem-solving skills.
• Strong written and oral communication skills.
• Experience with Banner, Argos, OnBase, Salesforce, and other university systems, processes, and policies.
• Experience in higher education.
• Ability to coordinate a variety of activities, correctly interpret directions, and work well under tight deadlines is crucial.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements


The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires extended periods of sitting and repetitive hand/wrist motion while using a computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25 pounds.

Work Environment/Work Week/Travel:
Work is performed during standard hours; Additional hours may be required to meet business needs or deadlines.

Hiring Range
$20.16 - $26.70 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.


Background Check Statement


All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

Anti-Discrimination/EEO Policy Statement


University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.