Municipal Court Clerk

Job Title

Municipal Court Clerk

Job Description

Salary: $17.00/hr. To perform a wide variety of specialized clerical duties in support of the municipal court operation including the initiation, processing, and maintenance of legal documents, correspondence and statistics; and to provide information and assistance to the public. Supervision is general provided by the Court Administrator.

Essential Duties and Responsibilities

All behaviors comply with the Code of Conduct and Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual. Adheres to assigned work schedule as outlined in city and department attendance policies and procedures.

Assist the public in person and by phone including retrieving information and files, and providing general information regarding scheduling of court dates, defensive driving, warrants, and granting extensions; assist the public in problem solving and research activities.

Compile, type, record and file a wide variety of court records, reports and materials including citations, summons, warrants, letters, reports, and complaints.

Operate a computer terminal and printer to type, enter, modify and retrieve a wide variety of court documents, reports, records, letters and other material, including the use of current technologies for document workflow.

Prepare documents required for defendants to appeal legal cases.

Sort, file, copy and distribute court documents, reports to appropriate personnel; process paperwork required by law for cases appealed to a higher court.

Collect, prepare, and process payments received; assist in sorting and balancing receipts and payments; deposit preparation; prepare cash drawer for following day; and verify account information as requested.

Other Duties and Responsibilities

Collect, sort, and process incoming and outgoing mail.

May serve as a Notary Public; notarize a variety of documents related to Municipal Court business.

Proof citations with the complaint for accuracy; sign and affix court seal on complaints.

Prepare and mail check requests for refunds to various municipalities and the public.

Maintain a records filing system.

Perform other duties as assigned.

Minimum Job Requirements

Education and Experience:

• High School Diploma or GED
• Six months clerical work experience requiring public contact and the interpretation of rules and regulations
• Ability to type 35 wpm

Licenses and Certificates:

• Possession of a valid driver's license.
• Possess or obtain Notary Public Certification from the State of Texas upon assignment.
• Level I Municipal Court Clerk Certification or must attain within 12 months of hire.
• Level II Municipal Court Clerk Certification or must attain within 24 months of hire.

Work Schedule:

• Monday - Thursday 7:30 A.M. to 5:00 P.M. Friday 8:00 A.M. to 12:00 P.M.

Physical Requirements / Work Environment

This position does not require a physical for employment. Applicants with disabilities meeting the job requirements and capable of performing the essential functions of the job, either on their own or with reasonable accommodations, are encouraged to apply.

Benefits

The City of Mesquite offers the Zero Premium, Employee Only Benefits under the following plans: High Deductible Medical Plan, Dental HMO Plan, Vision Plan, and Life Insurance. The City is self-insured and offers a choice of two medical plans: HSA, and High Deductible Medical Plans through Blue Cross Blue Shield of Texas. Employee medical coverage goes into effect the first day of the month following 30 days of employment. Coverage is available to all full-time employees at group rates. Employees enrolled in the City's self-insured medical plan also have access to the Mesquite Employee Health Center (MEHC) clinic and pharmacy. The City offers three dental plan options: a managed plan (DHMO), an indemnity plan (DPPO), an enhanced indemnity plan (DPPO Enhanced). Coverage is available to all full-time employees at group rates. The City offers free Vision Insurance to all employees. Dependents can be added for an additional fee. Basic Group Life Insurance protection is provided to eligible full-time employees in the amount of two times the annual salary as recorded at the beginning of each year. The following voluntary benefits are available to full-time employees: Supplemental Life, AD&D Insurance, Cancer Insurance and Long-Term Disability Texas Municipal Retirement System (TMRS): All employees appointed to positions designated to work 1,000 hours or more per year must participate in the TMRS. TMRS is a qualified tax-deferred retirement plan under Section 401 of the IRS. Seven (7) percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the City provides 2-to-1 matching contributions. Other benefits include Social Security, Tax Saver Program (Section 125 Flexible Spending Account), Deferred Compensation Plans, Direct Deposit, Paid Holidays, Paid Vacation, Sick Leave and Personal Leave.