Transaction Coordinator

Job Description

Job Description

Signature Homes  is an employee-owned company operating in both Birmingham, AL and Nashville, TN. Our mission as a company is to enhance the lives of our homeowners by creating great communities, understanding their lifestyles, and providing a world-class building experience. We are a company full of passionate, hard-working people that focus on teamwork, serving our customers, and constantly innovating our product. 

Signature Homes is currently seeking a Transaction Coordinator for communities located in Williamson County, TN.

The person in this role will be self-motivated, highly energetic, takes initiative to problem solve, organized, and thrives in a fast-paced environment. This person should have strong attention to detail with an enthusiasm to support others and be a team player!

30 hours per week; $20-$25/ Hour

Shift: Monday-Friday, with occasional weekend availability. 

Responsibilities: 

• Handling of paperwork documents from contract to close as well as acting as the liaison between all parties involved. Examples: mortgage lenders, appraisers, closing coordinators, etc. Dotloop is primary software used
• Coordination of real estate contracts and contract intake into the company system
• Maintain electronic records
• Maintain accurate and compliant files for all transactions
• Establish relationships with all third parties including lenders, inspectors, appraisers, in order to ensure a smooth closing process and share relevant information
• Communicate with the agent several times throughout the transaction including all important dates, documents, calendar reminders, file compliance status, etc.
• The person in this role will ensure accuracy of all new construction MLS details including designer homes, to-be-built and sold homes
• Manage weekly traffic reports and its accuracy with CRM
• Attend daily team huddles and weekly team meetings
• Communicate and coordinate all marketing needs of the community with the marketing department. Examples: collateral, ordering weekly marketing materials, website updates, event signage, etc.
• Assist with model and community appearance
• Take everything away from the Agents so that they can focus on sales

Preferred Qualifications / Requirements:

• Experience as a transaction coordinator or an administrative assistant
• Excellent oral and written communication skills
• Good organizational skills, detail-oriented
• Small scale, simple event planning
• Prior administrative experience 
• Requires personal computer
• Proficient in Microsoft Office products & G+ Suite
• Knowledge of real estate, and/or mortgage business is helpful but not required. 
• Preferred Qualifications in real estate software such as: DotLoop, DocuSign, Realtracs, MLS, & CRM applications.
• Able to work independently 
• This person will be an independent contractor with Signature Homes and weekend work will be required occasionally.  

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