Bookkeeper/Administrator

Bookkeeper/Administrator

A construction company is seeking a Bookkeeper/Administrator to work Monday through Friday, from 8 a.m. to 5 p.m.

Job Duties:

• Process accounts payable and accounts receivable, reconcile bank and credit card statements, assist with monthly financial reports, and work with CPA on taxes and financial records
• Prepare and send customer invoices and statements and assist with project billing
• Process weekly payroll for office and field employee, track employee attendance, banked hours, and timecards, maintain employee files and on boarding paperwork, assist with unemployment claims, and coordinate benefits and employee communication
• Manage daily office operation, administrative staff, maintain office procedures and improve workflow efficiency
• Handle incoming calls, emails, and customer inquiries, organize job files, contracts, and project documentation, and maintain both digital and physical filing systems
• Support project managers and field supervisors, set up new jobs in accounting/project systems, track job progress for billing and reporting, process purchase orders and vendor invoices, and assist with lien waivers, notices, and compliance documents
• Communicate with customers regarding billing and payments, handle collections and follow-up on past-due account, maintain vendor relationships and payment schedules, and resolve billing discrepancies professionally
• Maintain insurance certificates and compliance documents, assist with OSHA, BWC, and DOT paperwork, track licenses, permits, and company registrations, and prepare reports for management as requested