Human Resources Coordinator

Human Resources Coordinator

Agency: 290 EMPLOYMENT SECURITY COMMISSION

Supervisory Organization: Human Resources Operations - OESC

Job Type: Regular

Full time

Salary: Annual Salary - Up to $53,000.00 (based on education and experience)

Location: Oklahoma City, OK

Primary Working Hours: M-F; 8:00am - 5:00pm

FLSA Status: Non-Exempt

Supervisory: No

Position Summary of Responsibilities:

• Recruitment and Staffing Support: Coordinates and processes personnel actions related to vacancies, appointments, status changes, promotions, transfers, and compensation adjustments. Supports recruitment efforts by posting job openings, scheduling interviews, screening candidates, and assisting with reference checks.
• Onboarding and Orientation: Preparing onboarding materials, conducting new hire orientations, and updating employee records in HRIS system.
• Time and Attendance: Prepares and distributes time and attendance reports for HR, management, and payroll, while providing guidance and support to employees regarding timekeeping procedures, leave administration, and attendance-related policies.
• Compliance and Policy Assistance: Helping ensure adherence to labor laws and company policies, assisting with HR audits, and maintaining required documentation.
• HR Administration: Maintaining accurate employee files, processing routine HR paperwork, and generating HR reports for management review. Provide support and coordination with performance management and development initiatives. Performs additional duties and responsibilities as assigned.

On-site attendance is an essential function of the position, as the role requires direct interaction with staff, clients, and on-site office resources.

These job functions, responsibilities and activities may change at any time with or without notice.

Valued Knowledge, Skills, Abilities and Competencies:

• Knowledge, Skills, Abilities and Competencies required include knowledge of methods and procedures pertaining to records maintenance; of human resources management or personnel administration rules and policies; of business communications, including grammar, punctuation and spelling; and of business mathematics.
• Ability is required to establish and maintain effective working relationships with others; to handle confidential matters with tact and discretion; to express ideas clearly and concisely; to exercise good judgment in analyzing situations and making decisions; and to interpret and apply applicable rules to various human resources management activities or personnel actions.

Physical Demands/Work Environment:

• Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires regular periods of sitting or standing and daily use of computer and phone. It also requires the occasional use of the office machinery in accordance with safety and security protocols.

Minimum Qualifications:

• Education and Experience required at this level consist of three years of experience in clerical office work, including one year of experience involving technical human resources management or personnel administration work, or an equivalent combination of education and experience, substituting one year of college for each year of the required experience.

Special Skills/Requirements:

• Computer Skills – Employee must be capable of proficiently using the OESC's standard software (Microsoft Office - Word, Outlook, Excel, Access, and Teams), and the Internet, as well as proficiency to learn other software as needed.
• Employee must be capable of lifting, carrying, and moving objects of up to 25 pounds.
• Applicants must be willing and able to perform all job-related travel.

Accommodation Statement:

• OESC is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment:

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.