Household Manager & Family Assistant

Job Title: Household Manager & Family Assistant

Location: San Mateo, CA 94403

Employment Type: Part-time, 20-25 hours per week, with the flexibility to add additional hours if needed

Schedule: Monday–Friday, 12:00 PM – 5:00 PM. Flexibility with advance notice expected.

Compensation: $50–55/hour

Start Date: ASAP

Requirements

• Prior house management experience supporting neurodivergent families
• Must have reliable transportation
• Plus for prior or professional pet care experience
• Major vaccinations required
• Ability to maintain a smoke-free environment

About Our Family

We are a dynamic and close-knit family of four (six if you count our college kid and lovable 5-year-old Doodle!) that thrives on creativity, connection, humor, and a strong sense of mutual respect. With 2 teens at home and 2 parents working from home offices, our home is full of energy.

As a neurodivergent/ADHD household, we value flexibility, patience, and thoughtful structure. We thrive on systems that allow us to stay organized and efficient without feeling constrained. We place a strong emphasis on empathy and communication, and we understand that maintaining a harmonious home is a shared effort. We’re seeking someone who is not only capable but also excited and experienced in creating ADHD-friendly home systems to keep us on track.

Our ultimate goal is to spend more time together as a family, in nature, and on our favorite hobbies, without the stress of day-to-day logistics weighing us down. We are looking for someone who can help us make this vision a reality by keeping our home running smoothly, allowing us to focus on what truly matters: spending quality time together and supporting each other’s passions and growth.

Who You Are / What We’re Looking For

You are a highly organized, proactive, flexible, and experienced house manager with a natural ability to build and maintain systems that not only work for the long term but are flexible, ADHD-friendly, and easy for others to manage. You have a sharp eye for detail and are dedicated to crafting systems that are functional yet adaptable, ensuring they fit seamlessly into a dynamic household.

You bring a calm, thoughtful, and friendly approach to everything you do, balancing efficiency with empathy. Your prior professional experience supporting neurodivergent households helps you approach each task with patience and respect, ensuring every family member’s needs are met with care and consideration.

You enjoy both the strategic planning and the hands‑on execution of managing a household. From Kosher‑Style meal prep to laundry and family logistics, you take pride in keeping everything running smoothly and creating a welcoming, nurturing space. Above all, you have a positive, collaborative spirit, ready to partner with us to build a peaceful, well‑organized, and supportive home environment. Your warmth and flexibility will be key in helping us thrive together.

Key Responsibilities

Household Organization & Maintenance

• Maintain household organization systems (closets, storage, pantry, toys).
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
• Oversee household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare and coordinate donation drop‑offs and pick‑ups
• Support packing/unpacking for school trips
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas

Inventory & Errands

• Track and restock pantry, fridge, toiletries, and household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, medication pickups, returns, dry cleaning, library dropoffs
• Handle package pickup, mail sorting, and deliveries

Meal Support

• Plan and prep healthy breakfasts, dinners, and snacks for adults and kids 2‑3 days a week
• Pack Friday school lunches
• Shop for groceries and meal‑related items
• Follow dietary needs and family preferences (Kosher‑Style)
• Clean kitchen post‑prep and manage kitchen tidiness

Family Support

• Assist with afternoon school/activity pick‑ups and coordinate carpool.
• Occasional support for morning drop‑offs with advance notice
• Help with child‑related activities, doctor appointments, or errands

Administrative & Personal Assistant Support

• Help with travel planning, scheduling, and logistics
• Manage family calendars and reminders
• Assist with occasional receipt tracking and record‑keeping
• Assist with the coordination of events and appointments

Laundry & Linens

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Stain treatment and garment/delicates care
• Manage linens: refresh towels, restock essentials, keep linen closet organized
• Keep laundry areas tidy and well‑stocked with supplies

Pet Care

• Assist with occasionally feeding and walking the family dog
• Schedule vet and grooming appointments
• Keep pet supplies stocked and organized

Vehicle Management

• Schedule and oversee maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaned, and organized

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers)
• Research and coordinate repairs, maintenance, and quotes
• Oversee outdoor spaces, pick up yard waste, and address seasonal maintenance needs
• Serve as primary contact for vendors or guests

Special Projects

• Organize special projects: seasonal decorations, gear rotation.