Proposals Coordinator

Note: This position could also be located in our Dallas Office, Fort Worth Office, or our Austin Office. ABOUT THE COMPANY At Foresite Group, we are honored to have been recognized as a Best Firm to Work For over the past 15 years. As a multi-disciplinary engineering, planning, and design firm with offices nationwide, we take pride in leading the industry with our collaborative and responsive services. Our success begins with our people. We work diligently to foster a growth-oriented culture that empowers our team to thrive professionally while maintaining a healthy work/life balance. We want everyone to love working here as much as we do. Our diverse range of services includes Civil Engineering, Landscape Architecture, Structural Engineering, Traffic Engineering, Wireless Services, Mechanical, Electrical, Plumbing and Fire Safety, and Broadband Engineering. Each discipline is backed by a team of dedicated professionals committed to excellence and innovation. Join us and become part of a firm that values your growth and contributions, ensuring a fulfilling and dynamic career. JOB SUMMARY We are seeking a highly organized and detail-oriented Proposal Coordinator to join our Marketing Team. This position will support proposal and qualification efforts for teams across the country, helping coordinate and develop responses for public, federal, and private sector opportunities. RESPONSIBILITIES: Coordinate and develop proposals, qualifications packages, presentations, and RFP/RFQ responses for public, federal, and private sector pursuitsManage proposal schedules, deadlines, compliance requirements, and deliverable coordination across multiple offices and disciplinesCollaborate with technical staff, project managers, and leadership teams to gather content and develop winning submissionsAssist with writing, editing, proofreading, and formatting proposal content to ensure consistency, clarity, and qualitySupport proposal database management, including maintaining resumes, project descriptions, boilerplate content, and marketing materialsUtilize Deltek Vantagepoint for opportunity tracking, proposal coordination, and marketing database managementCreate and edit graphics, layouts, and visual content using Adobe Creative Cloud software, including InDesign, Photoshop, and IllustratorSupport broader marketing and business development initiatives as needed QUALIFICATIONS: Bachelors degree in Marketing, Communications, Graphic Design, English, Journalism, or related field preferred2-4+ years of proposal coordination, marketing, or business development experience, preferably in the A/E/C industryExperience coordinating and producing RFP/RFQ responses and qualifications packagesStrong writing, editing, proofreading, and verbal communication skillsProficiency in Adobe Creative Cloud, including InDesign, Photoshop, and IllustratorExperience with Deltek Vantagepoint or similar CRM/proposal management software preferredStrong organizational and time management skills with the ability to manage multiple deadlines simultaneously DESIRED ATTRIBUTES: Detail-oriented and highly organizedStrong interpersonal and communication skillsAbility to work effectively with teams across multiple offices and disciplinesSelf-starter, results-oriented individual who can execute with little supervisionCreative mindset with an eye for layout, formatting, and visual presentationAbility to thrive in a collaborative, fast-paced environment WHAT WE OFFER: Career Advancement OpportunitiesExposure to a wide range of projects across engineering disciplinesA supportive and collaborative work environmentA work-hard, play-hard mentality with regular social events and peer recognition programsCompetitive Salary with Bonus Opportunities Comprehensive Health, Dental and Vision InsuranceHealth Savings Account with Company MatchRetirement Savings Plan with Company MatchDiscretionary Profit-Sharing ProgramTelemedicine + TeletherapyWellness ProgramCompany Paid Life InsuranceVoluntary Life InsuranceShort + Long-Term Disability InsuranceSupplemental Insurance PlansDependent Care Flexible Spending AccountFlexible SchedulesPaid Time OffHoliday PayFloating HolidayParental LeaveProfessional Development OpportunitiesTuition ReimbursementReferral Program