Proposal Coordinator

Want to learn more about this role and Jobot? Click our Jobot logo and follow our LinkedIn page! Job details This Jobot Job is hosted by Bryna Rabin Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume. Salary $85,000 - $100,000 per year A Bit About Us We're a 100% employee-owned multi-faceted contractor who thrives on delivering complex heavy civil projects by developing innovative infrastructure solutions. We\'re adding a proposal manager to our team! Our marketing team is a great group of self-motivated individuals with a positive attitude who actively contribute to a wide range of pursuit-related activities. They are responsible for taking the lead and driving projects from a strategy and execution standpoint and must have solid organizational, marketing, and communications skills. Role Overview As a Proposal Manager supporting pursuits across the Midwest, you will oversee all aspects of the proposal development process. This position reports to the Director of Marketing and will work collaboratively with corporate marketing and pursuit teams in all markets and divisions. Working hand-in-hand with operations leaders, engineers, and estimators, the Proposal Manager will strategically position our firm to win qualifications-based opportunities. Why join us? This position can be remote or partially remote (M/F REMOTE, T/W/R in office - preferably Kansas City, MO but other company office locations may be considered.) Travel required if remote We Value our Employees! Industry-leading Employee Stock Ownership Plan (ESOP) 401(k) & Financial Health Education Comprehensive Health Benefits & Insurance Flexible Spending & Health Savings Accounts Casual & Professional Work Environment Paid Training & Continuing Education Paid Overtime Paid Time Off (PTO) Wellness Program Referral Bonus Program Apprenticeship Programs Leadership & Training Programs Job Details Primary Focus: Proposals - Pursuit strategy and proposal development Copywriting - Technical Writing Creative - Visual communication for pursuits and business development material Marketing Technology - CRM management, analytics and reporting What you\'ll be doing Collaborating with marketing and technical staff to develop innovative proposals, presentations, and award submittals Overseeing the proposal development process and creating deliverables for project pursuits and interviews Assessing level of effort for pursuits and resource planning with our marketing team and project stakeholders Working collaboratively with members of pursuit teams including executives, construction managers, estimators, business development managers, engineers, designers, and other internal and external partners Facilitating internal proposal kick-off meetings, milestone reviews and post-submission activities Managing and coordinating pursuit roles, responsibility matrix, work plan, assignments, and deadlines Interviewing technical experts and developing proposal strategy Collaborating with graphic designers to develop visual communications strategy for technical and informational graphics Tracking the collection of forms, information, and data required for each pursuit Coordinating with the pursuit team to obtain necessary proposal information, narratives, technical writing, and other documents required by the Owner Proofreading, editing, and standardizing proposal copy for proper grammar, spelling, comprehension, and style to support a one-voice methodology Assembling proposal documents to ensure all proposal criteria are met prior to the submittal deadline Coordinating and executing print production process and assembly of proposal package Maintaining a wide-range of data via Salesforce, our Customer Relationship Management (CRM) tool Developing and maintaining best practices, templates and proposal style guides Managing a catalog of pursuit materials including resumes, project descriptions, technical writing, business development collateral, etc. Conducting research, tracking analytics, and present marketing-related reports Coordinating graphic design support and photography needs with internal marketing team members and external vendors as needed Keeping the pulse on company, partner, and industry-wide activities Being our representative to clients, peer organizations, and company events as required Actively sourcing and contributing creative content for marketing use Representing the firm at industry conferences and tradeshows as required You\'re a good fit if ... You have at least 5 years of proposal management experience in the A/E/C industry with an emphasis on qualifications-based and alternative delivery pursuits You hold a Bachelor’s degree in marketing, communications, journalism, English or related field You have experience inspiring and managing a team of 3+ people You have a solid understanding of construction and engineering-focused technical writing skills, specifically heavy civil construction You are skilled in the art of interviewing executives, engineers, construction managers, legal, designers, and others to secure information for various writing assignments You are an absolute Rockstar in Adobe InDesign Your visual and written communication skills will knock our socks off You have exceptional attention to detail, organization and active listening skills You're a little obsessed with processes, proofing and error-checking You thrive in both an independent and collaborative environment You’re self-motivated and work well with professionals from various backgrounds You love running analytics and assessing KPIs reports, hit rates, SWOT analysis You don\'t sweat it if you need to juggle concurrent projects, with tight-deadlines, across various teams, with minimal supervision. (Basically, you get bored if you\'re not running around with your hair on fire) Additional Qualities You are a self-proclaimed "word nerd" You are extremely organized and can continue to drive large projects while simultaneously managing small tasks You're an active member of the marketing and AEC communities You play well with others and generally have a positive attitude Your emotional intelligence is strong You are driven by results and don\'t hesitate to take initiative when needed You have a sense of humor (big plus) Day-to-day and week-to-week your focus will shift. But generally, here is how you can expect your time to be spent 5% - Budget development and marketing planning 15% - CRM management and maintenance 15% - Support a wide-range of marketing and pursuit-related activities 65% - Develop innovative proposals, presentations, and award submittals Next Steps Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button. 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