Administrative Officer 2

Administrative Officer 2

The Department of Military and Veterans Affairs (DMVA), Division of Administrative Services (DAS), is recruiting for an Administrative Officer 2.

This position is in the Supervisors Union (SU) bargaining unit at a range 19.

This position is open to Alaska Residents only.

Please check our Definition FAQ to determine if you qualify.

This position requires full-time on-site work at Joint Base Elmendorf-Richardson to facilitate collaboration with various divisions supported by DAS' Administrative Section. Remote work may be permitted up to two days a week, subject to the hiring manager's approval, and/or successful completion of probation.

As DAS's new Administrative Officer 2 (AO 2), you will be part of an outstanding management team. As the AO 2, you will play a vital role by being responsible for overseeing administrative operations, budget analysis, and financial management for the Department of Military and Veterans Affairs' Office of the Commissioner, Division of Administrative Services, and State Active-Duty program. The position also serves as the State Program Manager for the Distributed Learning Program under the Cooperative Agreement and supervises an Administrative Assistant 2, an Administrative Assistant 3, and a Training Specialist 2.

Our mission at Department of Military and Veterans Affairs is to provide highly motivated, effective professionals to execute global, theater, and state operations. We are always prepared to respond to and assist in the recovery from domestic disasters and emergencies; we serve and support Alaska's veterans; educate Alaska teens in disciplined, structured environments; and cultivate ethically driven members into strong, capable, and innovative leaders. In this role, you will foster collaborative leadership support with department administrative professionals as well as your team of three administrative positions, cultivating their growth, strengthening mutual accountability, and ensuring high-quality administrative services.

By joining our team, you will play an essential role in supporting the critical mission of the Division of Administrative Services while enjoying a rewarding career that offers skills advancement and career development. Our team is built on collaboration, positivity, and a shared commitment to meaningful work. Everyone is encouraged to bring their talents forward, contribute ideas, and help shape improvements. Additional benefits include paid leave accrual, various retirement options, and comprehensive medical, vision, and dental plans, ensuring you are well-supported both professionally and personally as you serve your community.

DAS is proudly located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking/jogging trail and have access to an on-site café and no-cost fitness center at the Army National Guard Armory. You will have the opportunity to collaborate and engage with uniformed military members and fellow state employees, to accomplish our mission while maintaining a healthy work-life balance.

We are interested in candidates who possess some or all of the following position specific competencies:

• Leadership: Influences, motivates, and challenges others; adapts leadership styles to a variety of situations.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.

The successful applicants must pass a federal background check in order to qualify for military base access, which is required with this position's work location on base. The background check may include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also, you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests at Joint Base Elmendorf-Richardson; clearance and access are not within the State's control.

In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in:

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.
• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by: Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Additional Required Information

Please read the information below carefully, this applies to your application submission. Ensure your application meets the minimum qualifications for the job class, carefully review the job description and compare it with your work history, training, education, licenses, and certifications. Highlight relevant experiences and credentials that directly align with the job requirements and organize them clearly in your application to demonstrate your qualifications effectively.

Required documents due at the time of interview:

• If you are a current or former State of Alaska employee, provide your last two (2) performance evaluations or if you have never been employed with the State, please provide three (3) professional letters of recommendation if evaluations are unavailable.
• Three (3) professional references we may contact by phone (must include position titles, and your current supervisor and one former supervisor).
• Include official college transcripts if using education to meet minimum requirements.

Note: You will not need to bring these documents if you have already attached/submitted with your application package.

Job Specific Requirements: May travel to remote areas of the state to support the Departments missions. May travel to Juneau, Fairbanks, and other out of state locations for coordination and training in support of the DLP appendix. May travel to different divisions/components by car or light truck for face to face meetings. DMVA is housed on the Joint Base Elmendorf-Richardson military base incumbent must be able to pass security check to access this federal military installation. Adherence to special security guidelines, protocol, etc. for Joint Base Elmendorf-Richardson needs to be followed. Civilian workers support the Administrative functions of the department which includes National Guard, and requires confidentiality and the ability to work in a combined civilian and military work environment.

Bargaining Unit: If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

Education: If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application, submitted to the contact information below, or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application, email or fax it to the contact provided in the job posting.

Special Instructions for Foreign Education: Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational