Senior Legal Project Coordinator

Posting Date: 14-Aug-2026Requisition ID: 3173States/Provinces/Cities: Chicago, Dallas, Houston, Juarez, Mexico City, Miami, São Paulo, Toronto, WashingtonLocation Type: HybridBusiness Unit: Professional ServicesFunction: Professional ServicesFull Time or Part Time: Full TimeContact Email: View email address on click.appcast.io: purposeWork with the Legal Project Managers, leading on the successful delivery of tasks within both client- and internally-facing projects bringing solutions using established and new tools and processes.Main responsibilitiesSupport the management of multiple projects with competing deadlinesLiaise with the client, and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide, along with external stakeholdersSupport creation and management of suitably-detailed project plansSupport project teams to define matter scope, and to track and manage changesDirect and advise more junior team members on project-specific tasksProactively offer support to project teams beyond minimum delivery requirements, seeking opportunity to add additional / higher valueSet up and own recurring tasks and activitiesBuild organizational charts and timelinesSupport requests from the LPM teamMap matter-specific processesSupport your ‘core’ project(s) throughout the project lifecycle, giving ad hoc support to other projectsDesign ad hoc project update reporting, create client-ready reports and give oral and written updates to project teams on developmentsSupport project teams by flagging scope variance and key risks/issues, and work creatively with senior team on mitigation across projectsSupport the-matter review process for key matters and identify areas of improvement through discussions with project teamsTriage help requests and raise ‘marginal’ requests with senior team to determine LPM position on task involvementBe creative and improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM frameworkIdentify opportunities for new service delivery and support analysis and design workshopsContribute to LPM element of project budgetingConvert project-specific materials into templates and reusable resources for the LPM teamPrepare, review and interpret data visualization for mattersContribution to BM's Innovation Strategy; become a subject matter expert on given tech and standardized processes: evangelize, advise, train, apply to projects and support refinementSupport implementation of existing and new technology to meet project requirements and to encourage LPM/Legal team uptakeDemonstrate project-specific process, tools and resources to project teamsEnhance client experience through LPM tools and communicationsBuild network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business Development, Finance, and IT and with external stakeholdersUse network to identify opportunities for new projects or to showcase BM LPMOffering ad hoc support and PM expertise to non-LPM initiativesTravel requirementsThis role may require some regional and some global travel driven by client requirements and other internal and external events related to the Professional Business Services function.Team purposeActively support the project management of strategic matters and portfolios of matters to improve quality, profitability, speed, tractability, and transparency with an emphasis on repeatability, scalability, and pace. Drive through the same benefits to matters that are not actively staffed with LPMs, assisting with infusing project management discipline through consultations, trainings, templates, workflows, checklists, and automation. Remain agile in bringing appropriate focus on localisation, technology and process improvement. The core teams within Services are:Business ManagementLegal OperationsPricing StrategyLegal Project ManagementGlobal eDiscovery and Data AdvisoryService DesignAlternative Legal ServicesWill report to Associate Director, LPM AmericasAbout the candidateTechnical skills, qualifications and experienceBachelor's Degree (law or business degree preferred)Formal project management qualification of Prince 2 Foundation (required) and LSS Yellow Belt (desirable)Formal project management qualification of Prince 2 Practitioner or Prince 2 Agile, LSS Green Belt or LSS Black Belt, Management of Portfolios (MoP) or PMP (desirable)At least 2 years of experience in project management rolesUnderstanding of/ experience working in large complex organizations ideally in a law firm or professional services firmKnowledge/ experience of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools, Other LegalTech knowledge desirableStrong knowledge of Microsoft Office, including Excel, and of financial systems and reportsExperience of influencing stakeholders within a professional services environment (desirable)Great communication and relationship building skillsDesire to work collaboratively with senior-level professionals to help them succeed in meeting their objectivesAbility to work independently with a willingness to work flexibly and hands-on to achieve project objectivesKnowledge of data visualisation and associated tools (e.g. Excel charting, Tableau, Power BI)Demonstrated skills, knowledge and experience in sourcing data for and preparing reports, executive summaries and status reports for consumption by attorneys and clientsAbility to calculate key financial metrics and analyse matter-level performance including profitability.Disciplined and attentive to details with strong time management skillsDemonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.Demonstrated competency in continuous improvement, change management, flexible approach and exceeding expectations. Personal qualitiesThese personal qualities represent the shared characteristics of high performers across Baker McKenzie, regardless of job level and locationKnow howKeeps across key developments in all relevant areas and demonstrates the ability to develop substantive authority in relation to the Firm's specialist fieldsDemonstrates the ability to identify the real issue, and to anticipate requirements and potential consequences; distils a range of possibilities by thinking in a considered, prudent mannerAble to move through a variety of tasks requiring different approaches, knowledge, and expertise, with agility of mind and capacity for analysis and synthesisSuggests non-standard alternative ideas and approaches that demonstrate some lateral thought and "thinking outside the box"DedicationDriven by a strong personal sense of integrity and upholds exemplary quality standardsPrepares thoroughly, takes responsibility, uses initiative and is self-reliant to ensure work progresses to the fullest extent possibleHardworking and diligent with a keen understanding of client demandsDemonstrates composure when dealing with difficult situationsRevels in latitude, seizes and runs with opportunities even where this requires operating at a level ahead of commensurate experience and knowledge, viewing these occasions positivelyPersonal ImpactCreates a positive impression at all times; develops relationships through collaboration and reciprocityNegotiates to achieve outcomes that are mutually satisfactory; shows good judgement on when to stand strong and when to compromiseInvests in, nurtures and builds a network of productive relationshipsHumanityRespectful to others, regardless of their position, and earns the respect of others by being transparentHas care and concern for others and a genuine interest in others as peopleTreats delicate or confidential issues with grace and discretion. Baker McKenzie empowers clients to compete in the global economy. We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance. Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders.Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates. Should candidates require any reasonable adjustments and/or accommodations when applying to or interviewing with our Firm, please notify View email address on click.appcast.io Pay Transparency This position is bonus eligible and includes benefits such as medical, dental, vision, and 401(k) based on number of hours worked. The US base compensation for this position is expected to be $107,000 to $132,000 (annually) if located in an office in the state of Illinois and $112,000 to $139,000 (annually) if located in an office in the state of Washington DC. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. The base compensation for Toronto is expected to be $102,000 to 125,000 annually (CAD)California notice: Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates.