HR & Operations Assistant (San Diego)

Start your career in HR and Operations at Whova!

Whova is hiring an entry-level HR & Operations Assistant to support recruiting, HR operations, compliance, and a variety of company-wide operational projects.

This is an entry-level career opportunity for someone who wants to learn how a fast-growing technology company operates. You will gain hands-on experience across recruiting, HR processes and compliance, business operations, procurement, and finance-related processes while taking ownership of projects and working toward measurable goals.

Candidates who graduated or will graduate in 2026 are encouraged to apply. A bachelor's degree in any major is welcome. Please note: This is a San Diego-based position and requires regular commuting to our San Diego office.

Why Join Whova?

• Build a broad business skill set - gain experience across HR, recruiting, compliance, operations, procurement, and finance.
• Take ownership early - you'll have opportunities to manage projects and improve processes rather than simply follow instructions.
• Work toward measurable goals - recruiting and operational initiatives have clear objectives and results.
• Learn in a fast-growing technology company - work alongside experienced professionals and see how different parts of a business operate.
• Strong career growth potential - this role is designed as an entry point for someone who wants to grow with the company.
• Make an impact - Whova's mission is to improve the event experience for people around the world.

Whova is a fast-growing company with a top product in our space, supporting events in 100+ countries. Our brand-name customers include US-Bank, Stanford, L’Oreal, Hilton, LEGO, Microsoft, NASA, IKEA, TEDx, etc. We are proud to be recognized as one of the Best Places to Work in San Diego ️ 5 years in a row, and also won the ⏫ Fastest Growing Private Companies award for 3 years. Recently Whova won the Event Technology Awards’ Best Product Team Award , People’s Choice Award and also Best Event APP Award.

** Watch the 2-min video about our culture:

️ How you will make an impact

1. Recruiting & Talent Acquisition

• Research universities, career fairs, student organizations, and other recruiting opportunities.
• Identify recruiting channels that align with Whova's hiring goals.
• Coordinate and participate in career fairs, company information sessions, and other recruiting events.
• Engage with candidates before, during, and after recruiting events.
• Support candidate sourcing, outreach, interview coordination, and follow-up.
• Track recruiting activities and results and work toward quantitative recruiting goals .
• Analyze recruiting results and identify opportunities to improve candidate engagement and hiring outcomes.
• Help develop and improve recruiting campaigns and processes.

2. HR Operations & Compliance

• Maintain employee records, HR documentation, and required forms.
• Audit employee documents and agreements for accuracy and completeness.
• Support HR policies, procedures, and compliance initiatives.
• Assist with employee benefits administration and related documentation.
• Help maintain accurate and confidential employee information.
• Identify process gaps and recommend improvements to increase efficiency and accuracy.

3. Business & Office Operations

• Manage equipment, inventory, office supplies, and related records.
• Coordinate purchasing, purchase orders, vendors, and procurement activities.
• Support invoicing, billing, bookkeeping, reconciliations, and other finance-related processes.
• Coordinate office logistics and company-provided services.
• Maintain accurate operational and financial records.
• Take ownership of additional projects that improve the efficiency of the business.

Qualifications

• Bachelor's degree in any major.
• 1–2 years of real-world work experience through internships, part-time employment, campus employment, or other professional experience is preferred, but recent graduates are encouraged to apply .
• Previous HR experience is not required .
• Strong interest in business, recruiting, HR, operations, or a combination of these areas .
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong communication and problem-solving skills.
• Comfortable working toward measurable goals and taking ownership of results.
• Comfortable handling detailed and repetitive work while maintaining accuracy.
• Able to identify inefficiencies and proactively improve processes.
• Professional and discreet when handling confidential information.
• Strong work ethic and ability to manage multiple priorities in a fast-paced environment.

What You will Gain

Base salary: $45K-$55K, depending on experience and qualifications

️ Health insurances, HSA, 401(K), 18 days/year paid vacation and sick leave

Two company-provided lunches and bagel Wednesday!

Working from home every Friday

Various experiences in recruiting, HR operations, compliance, business operations, procurement, and finance operations

Strong potential for career growth in a fast-growing technology company

❤️ Fun, upbeat, and collaborative office environment

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