Purchasing Agent

The Purchaser is responsible for sourcing, procuring, and managing the supply of goods and services required to support Company operations. This role ensures the timely delivery of materials, equipment, and services while maintaining cost efficiency and quality standards while aligning with the Supply Chain Policy.

The role reports to the Supply Chain Manager and coordinates with all departments.

The ideal candidate will have a strong understanding of procurement practices, and the unique demands of the mining industry and act ethically and in the best interests of the Company. 

Key Responsibilities: 

• Procurement Management:
  • Source and procure equipment, materials, and services to support Company activities.
  • Negotiate pricing, and terms with suppliers based upon technical requirements provided by End Users to achieve the best economic outcomes for the Company. 
  • Ensure timely delivery of materials, equipment and services to meet Company schedules. 
  • Collaborate with Company staff to optimize delivery timing and inventory management. 
  • Monitor and maintain inventory levels to prevent shortages or overstocking. 
  • Maintain accurate, complete and up to date records in the Company’s Enterprise Resource Planning (ERP)system 
  • Utilize the ERP functionality to assist with forecasting demand, order entry and tracking, report generation and etc. 
• Vendor Management:
  • Identify and prepare evaluations of potential suppliers to ensure quality, timeliness and reliability. 
  • Conduct periodic vendor reviews to assess performance and compliance with contracts/agreements and Company expectations; to occur at least quarterly for primary suppliers. 
  • Take a long-term view with strategic suppliers for key commodities. 
• Compliance and Documentation: 
  • Ensure compliance with Company policies, industry regulations, and legal requirements. 
  • Utilize the ERP system to maintain accurate records of purchase orders and supporting documentation. 
  • Ensure that all Vendor agreements are maintained in the assigned location and following file/folder naming conventions on the Company’s server 
  • Monitor and report on procurement metrics, including value obtained (cost and quality metrics) and vendor performance. 
• Obtain Best Value: 
  • Monitor market to identify opportunities to enhance value to the Company. 
  • Mitigate risks by maintaining a database of alternate supply sources and develop contingency plans. 
  • Maintain market awareness to anticipate and recommend actions to minimize supply chain disruptions. 

Requirements: 

• Associate’s degree in business or recognized designation in Procurement Management, or a related field.
• 2+ years of experience in procurement, preferably in the mining or heavy industry sector. 
• Strong knowledge of procurement processes and supplier management. 
• Familiarity with mining equipment, materials, and industry-specific requirements is highly desirable. 
• Proficiency in enterprise resource planning (ERP) systems and Microsoft Office Suite. 
• Excellent analytical, problem-solving, and communication skills. 
• Ability to work in a fast-paced, dynamic environment with a strong attention to detail.