Administrative Assistant - Legal / Regulatory Support

Legal Administrative Assistant

We are seeking a detail-oriented Legal Administrative Assistant to provide administrative and clerical support within a legal/regulatory environment. This role involves handling communications, managing documentation, and supporting magistrates on rate-setting cases while ensuring professionalism, accuracy, and confidentiality.

Key Responsibilities:

• Respond to telephone, mail, and electronic inquiries from lawyers, paralegals, and state agencies in a professional and timely manner
• Communicate effectively with internal and external stakeholders, ensuring clear and respectful interactions
• Provide administrative support to magistrates on rate-setting cases
• Manage and organize large volumes of documents, including filing, scanning, photocopying, and faxing
• Process incoming and outgoing mail, including sorting, stamping, and distribution
• Handle correspondence and maintain accurate records in compliance with internal procedures
• Support daily office operations and assist with additional administrative tasks as needed

Required Qualifications:

• High School Diploma or equivalent
• Minimum 2–4 years of administrative or clerical experience
• Strong communication, writing, and organizational skills
• Proficiency in Microsoft Office (Word and Excel)
• High attention to detail and ability to manage multiple tasks
• Ability to work independently and in a team environment

Preferred Qualifications:

• Experience as a Legal Assistant, Paralegal, or Court/Legal Office staff
• Prior experience working in a government or regulatory environment