Grant & Administrative Support Specialist

Job Information Position Title: Grant and Administrative Support Specialist Department: West Women's and Children's Shelter Number of Positions: 1 Status: Non‑Exempt / Full Time Hours Per Week: 40 Hourly Wage: $25.00 – $28.00 DOE Recruiting Opportunity Closes: 06.10.2026 Education and Work Experience Bachelor's degree from an accredited college or university preferred. 3–5 years of working in Administrative, grant writing or non‑profit fundraising, including at least one year of professional writing experience. Scope of Position This position provides administrative support for the Shelter to keep operations functioning efficiently. Duties include administrative tasks, grant research and writing, media development, and grant coding support. Knowledge, Skills, and Abilities Strong computer skills and proficiency with standard office software (Outlook, Word, Excel, Teams, PowerPoint). High level writing and editing skills, able to draft and edit professional level communications. Strong understanding of Microsoft Excel. Data entry using database programs such as ServicePoint and TurboStats. Strong interpersonal skills for working with staff and visitors. Ability to organize, prioritize, and plan daily work; multitask and respond to changing conditions. Self‑motivated with ability to work with minimal supervision. Ability to maintain confidentiality of sensitive materials and information. Must complete mandatory Domestic Violence training and other required training. Licenses and Certifications Valid driver’s license required. Essential Duties and Responsibilities Research corporations and giving opportunities; develop and write grant proposals. Prepare and create foundation and corporate marketing materials. Work independently and within a team on recurring, seasonal, and special projects, programs, meetings, conferences, and events. Attend job‑related meetings, create agendas, and take and organize meeting notes. Prepare, drive to, and deposit bank checks; make post office mail pickups and deliveries. Enter and maintain electronic files and records in assigned databases; keep digital records up to date and protect confidentiality. Learn and use ServicePoint and TurboStats; run reports from those systems. Establish, develop, publish, maintain, and update paper and electronic filing systems. Prepare and type correspondence (memos, emails, form letters, cards, letters); proofread copy for spelling, grammar, and format. Write thank‑you notes to donors. Handle and safely store cash and gift cards; manage gift‑in‑kind donations (GIK). Greet, screen, and provide hospitality to visitors and guests for the Executive Director and Administrative Team. Act as liaison with other departments; serve as contact for Human Resources, Payroll, Finance, Development as authorized. Provide general administrative and shelter support, including cleaning, food item pick‑ups, and errands. Perform other duties as assigned within reasonable scope of work. Miscellaneous Candidate must pass a criminal history information check. Convictions do not automatically preclude employment; circumstances will be considered. Qualified individuals must be able to perform essential duties with or without accommodation. Reasonable accommodation will be attempted under the ADA. Equal Opportunity Employer Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr