Receptionist

Company Description

My Company support several nationally-known clients and have access to a variety of jobs on an ongoing basis, and I'd look forward to an opportunity to work with you in the future. If you know of anyone who you could recommend that would be interested in this position, please let me know.


Job Description

Sr. Receptionist
Omaha, NE (onsite)
3 Months (Temp to Hire)
Mon-Fri, 8:00am - 5:00pm

Must be able to list 50lbs on their own. No driving will be required for this role.

Qualifications

Pre Planning Phase Responsibilities
• Manage all visit and event requests submitted through Briefing Edge, including:
o Customer meetings
o Town halls
o On-site executive or MC events in Omaha
• Coordinate travel logistics, including:
o Flight planning and monitoring
o Car service and ground transportation scheduling
• Communicate and align with:
o Executive Administrative Assistants
o Members of the Executive Committee when planning or expanding events
• Allocate workspace needs for visiting MC or executive members:
o Assign rooms or desk space in Sierra View and/or Outlook
• Plan meeting logistics:
o Reserve meeting rooms
o Coordinate schedules and agendas
o Manage the digital display located in the lobby area
• Arrange technical requirements:
o AV support for meetings and events
o Wi Fi and system access for guests and visitors
• Prepare for client audits:
o Coordinate with audit teams
o Align schedules and space needs
o Coordinate catering requests and potential client visits
• Plan tours connected to the Output Solutions group
• Maintain a vetted list of preferred vendors to support a white glove experience

2. Arrival of Customer or Guest Phase
• Provide day of arrival support, including:
o On site greeting and escorting customers, MC members, or executives
o Coordination with car services and transportation vendors
o Coordinate luggage assistance
• Ensure:
o Workspace, meeting rooms, and technology are ready upon arrival
o Any last minute changes are addressed promptly
• Act as primary point of contact during arrival to ensure a seamless experience

3 . On Site Services
• Deliver a white glove on site experience, including:
o Escorting guests throughout their visit as needed
o Serving as the central coordinator for real time requests
• Manage food and catering services:
o Coordinate with catering manager and food arrangements
o Handle special dietary or executive requests
• Facility amenities/coordination:
o Special setups: Work with FAST Team or facilities dept on desired setup or special requests.
o Coordinate print services/signage requests

Additional Information

Must be able to list 50lbs on their own. No driving will be required for this role.