Human Resources Coordinator

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Position Description

SUMMARY

As a Human Resources (HR) Coordinator, this position is responsible for supporting a wide range of human resources functions, including recruitment, onboarding, payroll coordination, and maintaining employee records. This role ensures that HR operations run smoothly and efficiently while supporting both field and office teams. The HR Coordinator also provides administrative support to the human resource function as needed, including record-keeping, file maintenance, and HRIS entry. This position resolves benefits-related issues and ensures the effective use of plans, fostering positive employee relations.

Position Requirements

JOB DUTIES AND RESPONSIBILITIES

• Prepares, scans, distributes, and maintains HR documents and records using electronic document management systems.
• Coordinates recruiting activities utilizing the Applicant Tracking System (ATS).
• Maintains recruitment requisitions and hiring activity within the Company's Requisition Database.
• Assists with scheduling interviews, coordinates candidate communications, and monitors candidates throughout the hiring process.
• Coordinates pre-employment requirements including background screenings through DISA, drug and alcohol testing, physical examinations through Concentra, Houston Area Safety Council (HASC) safety orientations, employment eligibility verification (Form I-9), and other pre-employment requirements.
• Tracks completion of all pre-employment requirements to ensure compliance prior to employee start dates.
• Prepares, scans, distributes, and maintains HR documents and records using electronic document management systems.
• Creates, maintains, and audits electronic personnel, benefits, and medical files to ensure accuracy and compliance with company record retention requirements.
• Prepares HR correspondence, employment documentation, employment verifications, and other communications as requested.
• Coordinates new hire onboarding and prepares employee records and onboarding documentation.
• Maintains employee information within Viewpoint Vista HRIS and processes employee transactions including new hires, rehires, transfers, promotions, compensation changes, leaves of absence, and terminations.
• Generates HR reports, workforce metrics, and employee data utilizing Viewpoint Vista and Microsoft Excel.
• Maintains HR forms and department resources within SharePoint.
• Assists with benefits administration including enrollments, qualifying life events, COBRA administration, and terminations while coordinating documentation with payroll and benefit vendors.
• Serves as a resource for employees by responding to Human Resources, payroll, benefits, onboarding, and policy-related questions.
• Supports compliance with company policies and applicable federal, state, and local employment laws.
• Conducts periodic audits of employee records, payroll, benefits, and HR data to ensure accuracy, compliance, and data integrity.
• Coordinates employee separation processes, including required documentation, system updates, and record maintenance.
• Provides administrative support for performance management and other Human Resources programs.
• Identifies opportunities to improve HR processes through technology, workflow automation, and continuous process improvement.
• Coordinates activities with internal departments and external vendors to support efficient HR operations.
• Performs other related duties and special projects as assigned.

REQUIRED QUALIFICATIONS

• Education: Associate's degree in Human Resources, Business Administration, or related field and/or equivalent experience. Bachelor's degree preferred.
• Experience: Two (2) years of Human Resources, HR Operations, recruiting, or administrative-related experience.
• Knowledge/Skills/Abilities (KSA): Must possess strong written and verbal communication skills in English to effectively present information and respond to questions from managers, clients, and customers. Knowledge of HRIS systems, personnel records management, benefits administration, recruiting and onboarding processes, and applicable employment laws. Strong organizational, communication, customer service, and problem-solving skills. Advanced proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Foxit. Ability to maintain confidential information and exercise sound judgement.

PREFERRED QUALIFICATIONS

• Certification(s): SHRM-CP or PHR certification preferred.
• Experience: Three (3) years of Human Resources administrative-related experience.
• Knowledge/Skills/Abilities (KSA): Experience with Viewpoint Vista HRIS, SharePoint, Applicant Tracking Systems (ATS), maintaining recruitment requisition databases, DISA, Concentra Employer Portal, and Houston Area Safety Council (HASC).

WORKING CONDITIONS

• The individual must be able to perform the job's essential functions with or without reasonable workplace accommodation.
• The individual may be required to work long hours and/or weekends. Additionally, some out-of-town or overnight travel may be required.
• The individual may occasionally be required to stand, stoop, bend, crouch, kneel, climb, or sit for long periods.
• The individual will be required to operate in a clerical office setting. The individual will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and tablets.
• The individual may be required to perform repetitive movements by feet, shoulders, arms, wrists, hands, and back in work performance.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The Company expects and requires all employees to observe and fulfill all safety responsibilities as outlined in workplace safety training and actively work toward maintaining a safe workplace. Employees are authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed as well as bring problems to the attention of the immediate supervisor, HSE Manager, or HR Manager. Failure to do so can result in disciplinary action, up to and including termination of employment. Regular attendance and punctuality are required of all employees. Employment at Russell Marine, LLC is on an "at-will" basis. There is no contract of employment between Russell Marine, LLC and any one or all of its employees unless explicitly stated elsewhere. Employment security cannot be guaranteed for or by any employee. No Manager, Supervisor, or employee of the Company has any authority to enter into an agreement for employment for any specified period of time or to make an agreement for employment other than at-will. Only the Owner or President has the authority to modify the at-will relationship, and then only in writing specifically addressed to the employee on this issue and signed by that Russell Marine, LLC Executive.

Equal Opportunity Employer

Russell Marine, LLC is proud to be an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status. If you require special assistance or accommodation while seeking employment with Russell Marine, LLC, please contact Human Resources at View email address on click.appcast.io.