Office Clerk

Office Clerk | Scottsdale, AZ

Are you a highly organized professional who enjoys creating exceptional workplace experiences? We are seeking an Office Services Clerk to join our Scottsdale office and serve as a key support resource for attorneys, staff, clients, and visitors. This role offers a dynamic blend of reception, office services, mailroom operations, records management, and hospitality responsibilities in a professional office environment.

What You'll Do

As our Office Services Clerk, you'll play a vital role in keeping daily office operations running smoothly by:

Office & Mail Services

• Scan, process, and distribute legal mail for multiple attorneys
• Sort and distribute incoming mail, packages, and deliveries
• Prepare outgoing mail and shipments
• Maintain accurate records of incoming and outgoing correspondence
• Monitor and maintain mailroom supplies and inventory

Reception & Client Experience

• Serve as the first point of contact for clients, guests, and visitors
• Answer and direct incoming calls professionally and efficiently
• Follow established security and visitor protocols
• Create a welcoming and professional office environment

Conference & Hospitality Support

• Schedule and manage conference rooms
• Coordinate catering and meeting logistics
• Ensure conference rooms are fully stocked and presentation-ready
• Maintain kitchens, supply rooms, and common areas to high standards

Records & Administrative Support

• Organize and maintain legal files, records, and correspondence
• Operate digital scanning equipment and create electronic files
• Perform quality control reviews of scanned documents
• Assist with filing, faxing, copying, typing, sorting, and other clerical duties
• Maintain strict confidentiality of sensitive information

Additional Responsibilities

• Manage office supply inventory
• Support special projects and office initiatives
• Perform additional duties as assigned by leadership

What We're Looking For

Qualifications

• Previous experience in an administrative, receptionist, office services, records, or mailroom role preferred
• Proficiency with Microsoft Outlook and Microsoft Word
• Familiarity with office equipment and administrative procedures
• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• Ability to manage competing priorities in a fast-paced environment
• High level of professionalism, reliability, and attention to detail

Why You'll Love This Role

✅ Diverse and engaging responsibilities
✅ Opportunity to work with a collaborative professional team
✅ Client-facing role with meaningful impact on daily operations
✅ Fast-paced environment where no two days are the same
✅ Opportunity to build administrative, office operations, and records management expertise

If you're a detail-oriented professional who takes pride in delivering outstanding service and keeping operations running smoothly, we'd love to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.