Program Coordinator

Job Title

Administrative Coordinator for NCC and Neuromuscular Medicine Fellowship Programs

Job Description

Job duties include, but are not limited to:

• Provide administrative and program coordination support for the NCC and Neuromuscular Medicine Fellowship Programs.
• Maintain fellowship schedules, trainee files, program records, evaluations, recruitment materials, and accreditation documentation.
• Coordinate meetings, interviews, educational activities, onboarding, and program events.
• Track accreditation deadlines, required submissions, and compliance documentation.
• Communicate with fellows and faculty and provide ongoing administrative support to ensure smooth program operations.

Qualifications

Required:

• Previous administrative or program coordination experience, preferably in an academic, healthcare, or professional setting.
• Strong organizational skills with experience managing calendars, scheduling meetings, coordinating events, and maintaining records.
• Intermediate proficiency with Microsoft Word and Excel; working knowledge of PowerPoint and creating reports.
• Strong written and verbal communication skills, including composing correspondence and communicating with multiple stakeholders.
• Accurate data entry and filing skills with the ability to manage multiple priorities and meet deadlines.
• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Experience supporting academic, medical, fellowship, residency, or accreditation programs.
• Experience with recruitment, onboarding, travel arrangements, or event coordination.
• Experience maintaining confidential files and program documentation.
• Familiarity with Macintosh OS and multi-line phone systems.

Pay Rate: $30.98/hour

Conditions of Employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Temporary Employment

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver's License for driving university vehicles.

The majority of our temporary positions are Monday Friday, 8:00 a.m. 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.

Thank you for your interest in employment with UCI Temporary Employment Services.

Parking Information

All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io.