Office Administrative Assistant

Job Description

Job Description

• Provide general administrative support to the company’s operations.
• Answer and route incoming phone calls.
• Manage and respond to inquiries professionally.
• Receive, review, and process invoices from subcontractors and vendors for accuracy and completeness.
• Enter and maintain invoice and payment data in internal accounting and project tracking systems.
• Coordinate with the accounting department to obtain approvals and ensure timely processing of invoices and reimbursements.
• Maintain organized electronic and physical filing systems, records, and databases.
• Perform routine office tasks including correspondence, data entry, document preparation, scheduling, and mail handling.
• Use standard office equipment and computer software to support daily business operations.