Coordinator of Special Events

Job Description

Job Description

Coordinator of Special Events

St. Ambrose University seeks a highly organized and relationship-focused professional to develop and execute alumni and community engagement initiatives. This role supports strategic efforts to increase alumni participation, strengthen donor engagement, and deliver meaningful, high-quality events.

Key Responsibilities

• Support the development and execution of alumni and community engagement programming.
• Plan and manage events from start to finish, including Homecoming/Reunion and Bee Happy Hour.
• Coordinate vendors, campus partners, and volunteers; develop promotional materials; complete event reporting and tracking.
• Execute special events aligned with institutional priorities (e.g., McMullen Awards).
• Assist with donor events, including Day of Giving and Wine Festival (planning, marketing, auctions).
• Build relationships with alumni and donors; support engagement and solicitation initiatives.
• Assist with student engagement programming, Senior Reception, and annual giving efforts.
• Maintain accurate data entry and reporting; ensure data integrity in advancement systems.
• Support events requiring occasional evenings, weekends, and limited travel.

Qualifications

• Bachelor's degree OR 6+ years of relevant experience.
• Strong organizational skills with ability to manage multiple projects and deadlines.
• Excellent communication and relationship-building skills.
• High attention to detail with a strong customer service orientation.
• Proficiency in Microsoft Office; experience with (or willingness to learn) CRM systems such as Ellucian Colleague Advancement.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including medical, dental, vision, and retirement plans.
• Generous paid time off and holidays.
• Tuition Remission.
• Professional development opportunities.
• Supportive and collaborative work environment.
• Access to campus amenities, cultural events, and recreational facilities.

St. Ambrose University and its affiliate campuses are an inclusive, Catholic and diocesan community of learners empowering all members of that community to act courageously, to seek wisdom through faith and reason, to work for justice and mercy, and to lead lives of service.

How to Apply:

Interested candidates should submit your resume, cover letter, and contact information for three professional references though our online application portal at Applications will be reviewed on a rolling basis until the position is filled. EOE