Front Office Manager

Scheduling: Manage calendars, schedule meetings, and coordinate logistics for senior leadership and investment team. Research management: gather and organize earnings transcripts, sell-side reports, research provider reports, and create ad-hoc research packs. Create system for tracking research resources across the firm. Help maintain frictionless research process. Coordinate domestic and international travel, often complex and last-minute, including flights, hotels, cars, dinner reservations, and contingency planning (with detailed full trip itineraries). Meeting preparation and follow-up: draft agendas, compile attendee profiles, assemble briefing materials, track action items. Anticipate needs, proactively identify issues, and ensure follow-through on key initiatives. Turn "we should" into a tracked, completed initiative across the firm. Handle light personal logistics: appointments, reservations, gifts, quick errands as needed to provide seamless support. Operations & Administration HR onboarding: set up new employees with equipment, system access, and compliance requirements. Create and maintain a best practices playbook documenting procedures for all administrative and operational functions. On-the-ground IT/technical support: Coordinate with IT Vendor to troubleshoot issues, procure equipment and maintain best practices Vendor relationships: research and vet new vendors, negotiate contracts/renewals, and ensure the firm receives high-quality service. Expense management: track, organize, and document firm and executive expenses; help manage invoices and accounts payable. Office management: stock supplies, order lunches, welcome guests, and foster a positive, energetic office culture. Support event planning: assist in the coordination and execution of team-building offsites/activities, client events, holiday parties and happy hours. Qualifications 3-5+ years of experience in a fast-paced, professional environment (finance, investment, or startup experience strongly preferred). Based in Austin, TX (or willing to relocate). Tech fluent - proficiency in Microsoft suite, Slack, AI Tools; familiarity with project management/collaboration tools a plus. Exceptional organizational skills with the ability to manage competing priorities. Strong judgment, discretion, and professionalism when handling sensitive information. Flexibility for early morning, evening, or weekend support. #J-18808-Ljbffr