Administrative Assistant II

Posting Details (Default Section)


Position Title Administrative Assistant II

Special Instructions to Applicants

NOTE : New employees will be placed at the first step which is $42,318.00 per year, second step $44,451.00 per year or third step at $46,701.00 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $51,543.00 per year is reached on the salary schedule.

Yearly: $42,318.00 (step 1) - $51,543.00 (Step 5)

Our Vision for Social Justice
We are seeking people who recognize the critical role community colleges play in social justice, who have ability in this space, enthusiasm for this work, ideas and vision to improve our approaches, and a commitment to achieving equitable academic success for the 50,000+ students attending our five beautiful colleges and centers. Our social justice work calls for employees who have a sense of social responsibility, interest in our community and world in which we live.

The intention of social justice work is to strengthen humanity by understanding that every person deserves the benefits of fully participating in our society and institutions.

Academic researchers have illustrated that crucial social justice principles are a compilation of equality, equity, diversity, inclusion, engagement, environmental sustainability and human rights. These complex principles are challenging to operationalize in higher education; yet we are steadfast in our diligence to forge ahead to advance this vital mission.

Community colleges are uniquely positioned to lead higher education in the work of social justice. Many of our students come from historically underserved and underrepresented backgrounds; students of color, students with recent immigrant histories, students from cycles of low income if not poverty, students from indigenous communities, and students from first-generation families.

The idea of promoting social mobility through education is unconditionally and uncompromisingly embraced by community colleges. This is an exciting role, and it comes with a heavy responsibility. Simply put, we need to create environments where our students achieve greater academic success, so much so that we close our persistent equity/opportunity gaps.

If you are committed to social and racial justice and if you are interested in joining a community dedicated to solving these inequities through education, please apply.

Recruitment Type: Open (Internal and External applicants)

Location Brentwood Campus

Posting Number 0002301

# of Openings 1

Range 52

Salary Yearly: $42,318.00 (step 1) - $51,543.00 (Step 5)

Position Status Permanent

Overtime Status Non-Exempt (eligible)

Position Part-Time

If temporary, employment duration: N/A

# of Hours Scheduled Per Week 30

Work Schedule By Day and Work Hours
Monday - Thursday 9:00am - 5:00pm
(1/2 hour lunch) in-person

Shift Differential % N/A

# of Months 12

Non-work Periods: N/A

EEO Job Category Clerical/Secretarial

Employee Group Classified

Department B1051- BRT Administrative

Position Definition
To perform a variety of responsible clerical duties for assigned office or department; may be responsible for more complex customer service, data entry and correspondence, compiling and preparing reports and research, indexing records, and performing general accounting functions.

Distinguishing Characteristics

Administrative Assistant I - This classification performs less complex clerical, program, or instructional support assignments while learning District policies and procedures.


Administrative Assistant II - This classification is distinguished from the Administrative Assistant I by the performance of a variety of activities involved in the preparation of reports, scheduling and a broad range of complex administrative tasks.


Administrative Assistant III - This classification performs more complex administrative tasks and interpretation of policies and procedures with minimal supervision. Typically reports to a College Dean or other high-level manager.


Administrative Assistant, Senior - This classification typically supports a Vice President or other executive manager with a broad level of responsibility with substantial District-wide impact. The duties involve a wide variety of diverse and complex administrative tasks as well as departmental coordination, requiring a substantial amount of tact, judgment, and initiative.

Examples of Duties/Essential Functions
Duties may include, but are not limited to, the following:

• Acts as a liaison between campus employees and the public to coordinate activities; answers phones and screens calls; schedules appointments; provides general departmental information, documents, and forms.
• Assists in departmental orientation and training of new classified staff, hourly and student employees.
• Assists or gives guidance and general information to staff, students and the public in navigating departmental processes.
• Communicates effectively and professionally with the general public, vendors, employees and students.
• Compiles reports and related analyses following established formats and procedures, collecting information from a variety of databases.
• Inputs and retrieves data and information from relevant computer applications and programs; prepares routine statistical reports.
• Maintains and orders office inventory supplies and equipment; maintains storeroom.
• Maintains department/office records such as student and employee databases, transcripts, correspondence, tests, advisory certificates and probation reports.
• Operates a variety of office equipment, including photocopier, calculator, and computer.
• Prepares and files departmental forms and documents, such as memoranda, exams, class outlines, reports, schedules, and letters; uses established filing systems.
• Processes invoices and maintains running balance of monies.
• Receives, classifies, reconciles, interprets, consolidates, and/or summarizes documents and information.
• Develops schedules related to division/department activities and services; maintains calendars and coordinates committee and other meetings; reviews, updates and informs the administrator and others of essential timelines.

Minimum Qualification-Education/Experience

EXPERIENCE AND TRAINING
Two (2) years of experience performing clerical and administrative duties.
EDUCATION / LICENSE OR CERTIFICATE
Possession of a high school diploma / GED or the equivalent.

Minimum Qualification-Knowledge Of
Modern office procedures, practices and technology/equipment.
English usage, grammar, spelling, punctuation and vocabulary.
Modern software applications (Microsoft Office Suite, etc.).

Minimum Qualification-Skill To
Keyboard with accuracy.
Perform routine clerical work.
Meet multiple established timelines and deadlines without immediate supervision.
Make mathematical calculations quickly and accurately.
Learn and operate office machines and computer programs, applying established methods, rules and policies.
Communicate effectively, both orally and in writing.
Serve students, staff and colleagues in a helpful, empathetic, professional manner.
Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
Apply general rules, policies and procedures of the department/office to which assigned.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Minimum Qualification-Ability To
N/A

Desirable Qualifications
1. Experience providing administrative support in a dynamic educational, public service, or customer-focused environment requiring independent judgment, organization of multiple priorities, and attention to detail.
2. Demonstrated ability to build positive and collaborative working relationships with faculty, staff, students, and community members while serving as a primary point of contact for an office or program.
3. Experience supporting the growth, development, or implementation of new programs, services, events, or operational processes through initiative, problem-solving, and continuous improvement.

Job Open Date: 07/01/2026

Job Close Date: 08/03/2026

Open Until Filled No

Foreign Degree and Credit Statement:
In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services ( NACES ) agency prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.

Employee Benefits:

Insurance: The district offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement : Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System).

Police Service employees are members of Safety Public Employees Retirement System.

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website

Classified Employees Local 1 Contract (Article 20-Benefits):

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):

POST OFFER PRE-PLACEMENT EVALUATION PROGRAM (PEP)
All job offers of employment are conditional upon the applicant's satisfactory results of the Post Offer Pre-Placement Evaluation Program. This involves a physical strength test to demonstrate a minimum level of strength to perform the essential duties of the job. There is no charge for this service. Please do not make an appointment for testing until you have received notification from the Human Resources Department after a job offer is extended. The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. If you are not hired in a listed classification, you may disregard this notification.

ADA Accommodations:
In conformance with the Americans with Disabilities Act, requests for reasonable accommodations may be made to View email address on click.appcast.io . For administrative purposes, requests must be made at the time of application.

COVID-19 Information
N/A

Quicklink

Diversity Statement
It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identity, race, color, ancestry, religion, marital status, sex, national origin, gender, gender identity, gender expression, age, sexual orientation, physical or mental disability, medical condition, genetic information, veteran status, parental status, citizenship or because an individual is perceived to have one or more of these characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

Supplemental Questions


Required fields are indicated with an asterisk (*).

1. * Tell us how you meet the minimum job qualifications: a) EXPERIENCE AND TRAINING Two (2) years of experience performing clerical and administrative duties. AND b) EDUCATION/LICENSE OR CERTIFICATE Possession of a high school diploma / GED or the equivalent.
   (Open Ended Question)
   
   
2. * Describe you r experience supporting a manager, department, or program with multiple competing priorities. How did you organize your work, manage deadlines, and ensure accuracy while providing high-quality customer service?
   (Open Ended Question)
   
   
3. * This position serves as a key resource for faculty, staff, students, and community members at the Brentwood Center. Describe a time when you built strong working relationships with individuals from different backgrounds or roles. What actions did you take, and what was the outcome?
   (Open Ended Question)
   
   
4. * The Brentwood Center continues to expand its programs and services. Tell us about a time when you identified an opportunity to improve a process, launch a new service, or support the growth of a program. What was your role, what challenges did you encounter, and what results were achieved?
   (Open Ended Question)
   
   

Required Documents

Required Documents

1. Resume/CV

Optional Documents

1. Other Certification
2. Unofficial Transcript 2
3. Unofficial Transcript 3