Admin Assistant - Onsite

Admin Assistant - Onsite

Pay Rate: $23.33/hr.

Job Start Date - 11/16/26

Job End Date - 11/15/27

Job Description -

100% onsite

Providing support to the Operations department, working closely supporting most aspects of various operational accounting/administrative tasks as needed. Identifying and preventing discrepancies and helping set up control systems when identified.

* Performs daily/monthly payment request of state fees in Quick books

* Match and pay client/partner invoices through specified payment systems

* Apply payments for all client wire and check payments to invoices in appropriate systems

* Process credit card payments, finding appropriate codes and processing to appropriate invoices

* Work closely with the Operations to effectively identify and communicate areas of deficiency or errors

* Support aspects of operational accounting (billing, credit card matching, reporting, accounts receivables, payment research and spreadsheet data entries)

* Daily ACH/Wire/Check payment applications in appropriate systems

* Monitor and manage Accounting distribution mailbox and provide timely response actions internally and externally

* Assist Operations Manager with daily operational functions when needed

JOB QUALIFICATIONS

Education: High Diploma or higher, or equivalent experience

Experience:

* Office support, Customer Service

* Data and Record Management

Other Knowledge, Skills, Abilities or Certifications:

* General knowledge of basic accounting and operational principles

* Must be reliable and able to carry out tasks independently and collaboratively

* Ability to prioritize tasks, and take initiative

* Thrives in a dynamic, fast-paced environment

* Displays flexibility, sound business judgment, and discretion

* Consistently high attention to detail and rate of accuracy

* Excellent organizational and problem-solving skills

* Basic knowledge of Excel, understanding and ability to enter, access and update data

* Utilize accounting systems to facilitate processes

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.