Accounts Payable Specialist

Core Responsibilities

• High-Volume Invoice Entry: Code, verify, and input invoices across 50 distinct regional entities and cost centers with absolute data integrity.

• Rigorous 3-Way Matching: Execute complete 3-way matching protocols across corporate purchase orders, active receiving documents, and incoming invoices to catch and resolve pricing or material quantity errors.

• Construction Compliance Tracking: Administer crucial subcontractor documentation, including the collection and verification of Florida Notice to Owners (NTOs), partial/final lien waivers, and updated Certificates of Insurance (COI).

• Job Costing Alignment: Partner closely with project managers and field operations to track detailed material costs against specific project budgets.

• Payment Cycle Execution: Assist in preparing weekly disbursements, including batch check runs, ACH payments, and corporate wire transfers under rigid internal controls.

• Vendor Diplomacy: Serve as the primary point of contact for external suppliers; audit complex statements, research missed credits, and resolve past-due balance inquiries.

• Month-End Close Support: Assist with closing procedures by compiling outstanding invoice accruals, reviewing aging AP schedules, and ensuring audit readiness.

Position Requirements

• Experience: 3+ years of full-cycle Accounts Payable experience. Prior experience in Construction, Land Development, Logistics, or Paving is highly preferred.

• Systems Expertise: strong proficiency with mid-to-enterprise level ERP systems (such as Microsoft Dynamics, SAP, Sage, Oracle, or NetSuite). Experience with cloud AP automation routing software is a major asset.

• Excel Skills: Intermediate proficiency required (must be comfortable navigating VLOOKUPs, data filters, and basic pivot tables).

• Compliance Mindset: Practical knowledge of multi-location tracking, sales tax, or lien compliance.

• Professional Attributes: High analytical precision, excellent communication skills for resolving vendor disputes, and a dependable, team-focused work ethic.

salary: $26 - $27 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

• High-Volume Processing: Code and input invoices accurately into the ERP across 50 multi-entity regional locations.

• 3-Way Matching: Reconcile purchase orders, receiving logs, and invoices to catch pricing or quantity errors.

• Construction Compliance: Manage subcontractor files, including Notice to Owners (NTOs), lien waivers, and COIs.

• Job Costing: Partner with project managers to track material costs against specific project budgets.

• Payment Runs: Prepare weekly disbursements via batch check runs, ACH, and corporate wire transfers.

• Vendor Relations: Audit statements, resolve past-due balances, and handle billing disputes.

• Month-End Support: Assist with closing cycles, outstanding invoice accruals, and audit prep.

Skills

• Accounts Payable

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.