Construction Bookkeeper

Job Description

Job Description

Join Signs of Success as our Construction Bookkeeper

Signs of Success is a commercial sign and architectural graphics company serving public and private clients throughout California. Our work includes commercial signage, architectural wayfinding systems, public works installations, custom fabrication, and project-based sign packages.

We are looking for a detail-oriented Construction Bookkeeper to support accounting, accounts payable, payroll preparation, certified payroll documentation, billing support, and organized financial records.

This is a hands-on role for someone who enjoys accuracy, deadlines, clean documentation, and steady follow-through. The right person will help keep invoices, timecards, payment records, project backup, and compliance documentation organized and ready for review.

Key Responsibilities

Accounts Payable & Bookkeeping

- Gather, review, and organize vendor invoices
- Match invoices to purchase orders, packing slips, receiving records, or project backup
- Enter approved invoices into QuickBooks
- Flag missing approvals, missing backup, duplicate invoices, or vendor statement issues
- Maintain organized AP records and supporting documentation
- Help prepare weekly AP and payment review lists
- Assist with basic account coding and job-cost coding as trained

Payroll Preparation

- Review employee timecards for missing punches, job codes, PTO, sick time, overtime, and prevailing wage entries
- Follow up on missing or incomplete timecard information
- Prepare payroll exception reports for review
- Gather and organize payroll backup documentation
- Help maintain accurate payroll records

Certified Payroll / Prevailing Wage Support

- Assist with certified payroll tracking and documentation
- Gather timecard, project, and field backup needed for certified payroll reports
- Help prepare certified payroll paperwork after training
- Save proof of submission and supporting documentation
- Track missing reports, corrections, and compliance requests
- Flag wage, classification, or prevailing wage questions for review

Billing & Collections Support

- Help gather billing backup from project folders, installers, and project managers
- Assist with invoice logs, billing status updates, and payment tracking
- Send basic collection reminders when directed
- Document collection calls, emails, and payment promises
- Route billing disputes, account adjustments, or payment issues to the appropriate manager

Administrative Accounting Support

- Keep accounting files organized and searchable
- Save documents to the correct digital folders
- Help track W-9s, COIs, licenses, shipping claims, and other recurring admin records as assigned
- Support month-end preparation by organizing invoices, statements, payroll backup, and billing support
- Assist with process improvements as accounting systems become more structured

Qualifications

- 2+ years of bookkeeping, AP, payroll support, accounting admin, or related experience
- QuickBooks experience preferred
- Strong Excel or spreadsheet skills
- Accurate data entry and strong attention to detail
- Comfortable with recurring deadlines and checklists
- Able to follow up on missing information professionally
- Able to handle confidential financial and employee information with discretion

Strongly Preferred

- Construction, specialty trade, public works, or project-based business experience
- AP/AR experience
- Payroll or timecard review experience
- Certified payroll or prevailing wage exposure
- QuickBooks Online, Smartsheet, Miter, Excel, or similar system experience

Growth Opportunity

This role can grow into stronger AP ownership, certified payroll support, payroll support, billing support, job-cost support, or advancement into project accounting as the company continues to build stronger systems.