Administrative Assistant

Job Description Job Description We are looking for a highly organized Administrative Assistant to support daily scheduling and onsite meeting coordination in Quincy, Massachusetts. This Long-term Contract opportunity is ideal for someone who communicates confidently with both front-desk contacts and senior-level stakeholders while keeping events and calendars running smoothly. The role focuses on administrative support, meeting logistics, and catering coordination in a fully onsite environment. Responsibilities: • Coordinate onsite meetings by arranging schedules, confirming attendees, and managing logistics from start to finish. • Work with internal teams and external vendors to organize meeting details and ensure a smooth experience for all participants. • Oversee food and beverage arrangements for meetings and lunches, including placing catering orders and confirming delivery timing. • Communicate professionally with a wide range of contacts, from reception staff to executive-level participants, to align calendars and meeting expectations. • Maintain accurate scheduling records and provide administrative support for day-to-day office operations. • Enter and update information in office systems and documents using Microsoft Office tools. • Assist with inbound calls and general reception-related tasks as needed to support the broader team.• Experience in administrative support, office coordination, or a similar assistant role. • Strong scheduling skills with the ability to manage multiple meetings and changing priorities. • Excellent verbal and written communication skills across different levels of an organization. • Proficiency with Microsoft Office applications. • Ability to handle data entry and maintain accurate administrative records. • Comfortable coordinating with outside vendors and internal stakeholders. • Detail-oriented, organized, and dependable in a fully onsite work environment.