Bus Operations: Payroll Specialist (Timekeeper) Career Service and Special Duty Assignment

Payroll Specialist (Timekeeper)

With over 3,000+ Transit Operators, the Bus Operations Division provides exemplary bus service to people in King County. The Payroll Specialist (Timekeeper) will be responsible for processing payroll and timekeeping actions and assisting in payroll related activities, maintaining human resources and payroll related records, and providing information to management and employees regarding compensation and employment. Recruitment details: We are accepting applications from candidates internal to King County who have completed any probationary periods. This recruitment will be used to fill one (1) Careen Service (CS) and one (1) Special Duty Assignment (SDA). This recruitment may also be used to create an eligibility pool of qualified candidates for both positions to fill future CS and SDA openings in this classification and workgroup, for use up to 12 months after the creation of the pool, at the discretion of the hiring authority.

Job Duties

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As the Payroll Specialist, you will:

• Prepare and process Transit employees' time reporting
• Gather payroll data for analysis, time entry, and processing timekeeping records for assigned bases
• Audit and correct employee time entries for the current payroll period
• Perform preliminary analysis and audits for bi-weekly payroll production
• Generate HASTUS and PeopleSoft reports (daily and bi-weekly) utilizing the information database; schedule reports and queries
• Execute payroll time entry functions; identify and resolve data entry and processing problems; troubleshoot and resolve all errors in a timely manner
• Execute payroll time entry feeders from HASTUS to PeopleSoft Time and Labor module
• Meet all established payroll deadlines
• Ensure all processed employee time is accurate
• Use Transit's PARS/Payroll action resolution for Transit bases
• Audit, troubleshoot, analyze, and correct employee records
• Function as payroll resource and subject matter expert for base chiefs and supervisors
• Respond to questions from employees regarding payroll and payroll related matters
• Train Transit Operations employees for payroll and related PeopleSoft functions
• Research payroll discrepancies and request manual checks from Payroll Operations as required for Transit employees
• Enter or request past payroll period adjustments or retro payments as required
• Provide verification of employment for all Transit employees
• Identify overpayments and work with the employee and base staff to resolve
• All other timekeeping duties as needed for Transit employees

Experience, Qualifications, Knowledge, Skills

We are looking for candidates who have:

• Increasingly responsible payroll/accounting experience; specifically related to processing time, generating and running queries and reports, and analyzing and troubleshooting payroll data OR any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work.
• Knowledge of payroll production, processes, and procedures
• Knowledge of Federal and State laws and regulations to include Fair Labor Standards Act, Family Medical Leave and Workers' Compensation
• Knowledge of record-keeping and monitoring procedures
• Communication skills, both orally and in writing and the ability to communicate with people from various and diverse backgrounds
• Skill in the use of office software programs including word processing, spreadsheets, database, and email
• Skill in comparing records and data for accuracy as well as researching/reconciling errors and discrepancies
• Skill in organizing and prioritizing a high volume workload with strict deadlines
• Ability to analyze and interpret data, union contracts, regulations and laws
• Ability to research and compile information
• Ability to work independently and as a team member
• Valid driver's license

Desired experience with (but not required):

• Knowledge of King County human resources policies and procedures
• Experience doing payroll in King County Transit Bus Operations
• Experience with PeopleSoft, or similar, payroll and time-keeping software
• Experience with HASTUS, or similar, automated information systems

Supplemental Information

Application & Selection Process Required 1. Complete online application with at least 10 years of job experience listed. 2. Answers to all the supplemental questions. 3. A letter of interest no longer than one page answering the following question "How does your experience and skills meet the qualifications and job responsibilities for this position?" Applicant materials will be screened for competitiveness, completeness, and written communication skills. Any additional attachments such as a resume will not be reviewed Work Schedule The work week is 40 hours, Monday through Friday. This position is subject to the provisions of the Fair Labor Standards Act and therefore is eligible for overtime pay if scheduled. Work Location The primary location of this position will be at a Metro Base location TBD. This is a hybrid position, Monday thru Friday with a minimum of 3 days in office and is subject to change. Union Representation Professional and Technical Employees, Local 17 Transit Administrative Support Class Code 207110 For more information regarding this recruitment, please contact: View email address on click.appcast.io King County is an equal employment opportunity employer. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workplace and workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding values--we are one team, we solve problems, we focus on the customer, we drive for results, we are racially just, we respect all people, we lead the way, we are responsible stewards. We welcome and encourage people of all backgrounds to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.