Staff Assistant

Summary The Staff Assistant position is in the Office of the Under Secretary for Public Diplomacy and Public Affairs (R). The R Front Office serves the Under Secretary and provides vision and guidance to the practitioners in the field, as well as the R family bureaus and components of the regional bureaus in Washington. As the Staff Assistant, you will be responsible for coordinating and assisting in the accomplishment of complex administrative and operational issues, processes and business needs. Responsibilities Manages all operational support to the organization and develops operating procedures and best practices to facilitate the coordination of operational efforts, program and operational studies, logistical studies and recordkeeping. Develops processes and procedures to conduct and coordinate all management issues including personnel, travel, general services, training, procurement, communication and correspondence issues, space management, records, and scheduling. Creates work processes for scheduling, logistical, and planning support for inter organizational groups/meetings. Engages bureaus to facilitate meetings and organize inter organizational groups, and establish a process to formalize relationships. Review important matters requiring the attention of the Under Secretary and members of staff; analyzes proposals and policy recommendations, office correspondence, reports and other highly classified documents for clearance and endorsements Undertakes special projects, as assigned, by the Under Secretary, Chief of Staff, Senior Advisor or other leadership staff. Requirements Conditions of Employment Qualifications Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position. NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Qualifying specialized experience must demonstrate the following: Experience managing all operational support to the organization to include facilitating senior official visits or meetings; Experience managing calendars, coordinating travel arrangements and developing office management procedures; Experience preparing oral and written reports, briefings and papers for senior leadership; AND Experience managing international partnerships, programs/initiatives and high-visibility representational events, convenings and conferences. There is no substitute of education for specialized experience for the GS-12 position. Education Education requirements do not apply to this vacancy announcement. Additional Information For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at View email address on click.appcast.io. If eligible, situational telework agreements may be permitted with supervisory approval. Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days and may require a higher or lower security clearance. Telework eligibility and security clearance requirements may vary for such similar positions. Agency & Interagency Career Transition Assistance Program (CTAP & ICTAP): View OPM's CTAP & ICTAP eligibility website for more information. You must be rated in the Well-Qualified category and submit supporting documents under the required documents section of this announcement to receive selection priority consideration. To be considered Well-Qualified applicants must: score an 85 or above, meet Minimum Qualifications, and demonstrate proficiency in some, but not all major aspects of the position.