Office Administrator

Description Westwood Professional Services, Inc. is seeking an Office Administrator that provides oversight of day-to‑day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders. Responsibilities Oversee day‑to‑day administrative operations to ensure effective office functionality Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations) Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well‑maintained Implement best practices that promote a professional, welcoming, and efficient office environment Manage local giving‑back budget and coordinate related activities Support and model Westwood’s core values and contribute to a positive office culture Coordinate and present at monthly local town hall meetings Manage activities, performance, and training of the local Administrative Assistant, if applicable Ensure front desk coverage during business hours Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager Collaborate with local leadership to coordinate internal meetings and client meetings Plan and coordinate office events and employee engagement activities Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system Coordinate with IT to facilitate local service and support needs Run office errands as needed Perform daily upkeep of all office areas ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities Ensure office representation within Westwood’s Safety Group Monitor office space utilization and seating needs in partnership with division leadership Perform other duties as assigned by the Regional Director and Service Leaders for project support Perform other duties as assigned by the Administrative Manager or Regional Administrative Manager Required Experience & Skills Strong written and verbal communication skills Demonstrated ability to exercise sound judgment and resolve issues independently Ability to multitask, work under pressure, and meet deadlines Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision Proven discretion in handling confidential and sensitive information Adaptability to changing work environments and priorities Proficiency with Microsoft Office Suite Equal Employment Opportunity Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. #J-18808-Ljbffr