Accounting Assistant

Job Title

Join our team as an Accounting Assistant and contribute to our financial success. This position offers the opportunity to grow your skills in a dynamic work environment.

Duties And Responsibilities

Record Keeping & Information Management

• Manage and maintain file records: Filing of weekly check runs, deposits and other records. Create new records and update existing files accurately to ensure data integrity. This will include both physical and electronic files.
• Oversee file archiving: Transfer outdated files to inactive storage in strict accordance with company maintenance and legal guidelines. This will include both physical and electronic files.
• Respond to information requests: Retrieve requested files and answer internal inquiries promptly and efficiently.

Data Entry & Financial Tracking

• Process financial data: Enter cash receipts into company software, prepare bank deposits, and handle general data entry.
• Manage utility and Maintenance invoicing: Input utility invoices, track water usage via spreadsheets, and proactively communicate any high-usage anomalies. Process Maintenance reimbursement invoices.
• Maintain organizational spreadsheets: Create, update, and manage Excel and Google Sheets to track company vehicles, property insurance policies and optimize office workflows.

Office Operations & Support

• Provide clerical support: Assist with general administrative and clerical duties to ensure smooth daily operations.
• Serve as operational backup: Support the Office Assistant with daily mail distribution, bank deposits, and post office runs.
• Other Duties as may be assigned

Qualifications

Required:

• High school diploma or equivalent

Preferred:

• 2 year's accounting experience with an emphasis on Accounting related duties.
• Communication skills both written and verbal.
• Proficiency in Microsoft Office, Google suite and excellent written and verbal communication skills along with the ability to work effectively in a team and individually.
• A regular and reliable record of attendance and punctuality.
• Ability to prioritize and multitask efficiently in addition to attention to detail

Work Hours: 40 hours per week. Monday - Friday 8am to 5pm. 1 hour lunch.