Associate Specialist, Operations, Workplace Facilities

About Rivian Rivian is on a mission to keep the world adventurous forever. This goes for the emissions‑free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. Role Summary Rivian is looking for a dynamic, collaborative and self‑starting Workplace Operations Associate Specialist to support daily operations and facilities services at Rivian’s engineering facilities. This individual will be responsible for daily operations at the site in which they are based in Irvine, CA. This individual needs to wear multiple hats and be comfortable in a fast‑paced, dynamic environment. This role is highly visible onsite and works closely with cross‑functional partners in Facilities, Workplace Construction & Design, Security, IT, EHS, Culinary, and People to keep the workplace running reliably and sustainably in line with Rivian’s priorities and values. Responsibilities Responsible for leading and executing all site operations for assigned locations with enthusiasm. Onsite presence for this role is required five days per week during core business hours. Space & Project Management Collaborate with the site stakeholders to evaluate current space usage to inform the site plan. Capture space needs and requests and collaborate with end users, real estate, design, construction, and other support teams to execute against the master plan within budget and schedule guidelines. Support workplace projects by defining scopes of work, creating a plan, receiving input from stakeholders, and gaining required approvals. Perform regular lab and office space audits and occupancy checks to verify seating assignments, room usage, and adherence to planned layouts. Capture and update data on occupancy, headcount, and utilization in the appropriate systems, trackers, or floor plans. Site Services Support on‑site services such as janitorial, security, logistics, exteriors and groundskeeping, events, other workplace services. Partner with internal Workplace Operations colleagues to ensure vendors adhere to SLAs and to support contract renewals or changes. Serve as the first point of contact for service issues or escalations. Act as a primary onsite point of contact for day‑to‑day facility and workplace needs, ensuring a welcoming, professional, and “adventure‑ready” environment across office, lab, and common areas. Oversee site events and programs (all‑hands, trainings, workplace events, visiting leadership, customer demos), including room reservations, set‑up/tear‑down, signage, and coordination with AV and catering partners. Budget Management Track operational spend, reconcile vendor invoices, and assist in the forecasting process to ensure fiscal alignment across the portfolio. Track and manage Facilities and Workplace assets, maintain accurate records of inventory. Obtain financial approvals required for execution of projects and site improvements. Gain buy‑in with leadership by providing thorough and clear justification for proposed OpEx and CapEx investments. Other Responsibilities Contribute to continuous improvement of workplace processes, tools, and standards by sharing feedback, documenting learnings, and piloting new approaches in partnership with the broader Facilities team while aligning with company priorities and employee needs. Qualifications Familiarity with procurement systems, basic budgeting and financial forecast concepts, and vendor management processes. Prior experience with event coordination, office moves, and/or multi‑site workplace support. Proficiency with workplace tools and systems such as Google Suite ticketing platforms, access control/badging systems, and communication tools (e.g., Slack/Teams), plus comfort learning new platforms as the business evolves. Experience supporting engineering, lab, and/or technical facilities where both office and specialized spaces must be maintained. Proven track record as a proactive problem‑solver who can take ownership, follow through, and close the loop with stakeholders on complex issues. Strong organizational and time‑management skills, with the ability to manage multiple requests, tickets, and tasks in a fast‑paced environment. Ability to work onsite and willingness to “roll up your sleeves” to perform occasional physical tasks (moving supplies, light furniture adjustments, event set‑up). Excellent written and verbal communication skills – comfortable presenting to management and team leadership as required. Education and Experience Minimum of 3 years of experience in facilities, workplace operations, office management, hospitality, property management, R&D, Manufacturing, or a related support role. Experience managing complex facilities‑related projects. Bachelor’s Degree or equivalent experience. Work Environment The Specialist, Workplace Operations will be based in our Irvine office. This is a fully onsite role. Exposure to the outdoors, dust, active lab or R&D areas, and high noise levels is likely. Strict adherence to proper safety protocol will always be expected. Physical Demands The physical demands associated with the duties and responsibilities described herein are representative of those that must be met by an employee to successfully perform this job. This includes the ability to spend extended hours walking multiple sites and traveling to other Rivian locations as needed. Pay Disclosure The salary range for this role is USD $77,800–$97,300 for California based applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs. The successful candidate may be eligible for annual performance bonus and equity awards. We offer a comprehensive package of benefits for full‑time and part‑time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short‑term disability insurance, and long‑term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full‑time employee coverage is effective on their first day of employment. Part‑time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com. You can apply for this role through careers.rivian.com (or through internal‑careers‑rivian.icims.com if you are a current employee). This job is not expected to be closed any sooner than April 28, 2026. Equal Opportunity Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at View email address on click.appcast.io. Candidate Data Privacy Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) record‑keeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please note that we are currently not accepting applications from third‑party application services. #J-18808-Ljbffr