Administrative Assistant Counselor, #2055

Administrative Assistant- Counselor

Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

Education

High school diploma or GED

Special Knowledge/Skills

Knowledge of general office procedures Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets and databases, and do word processing Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice with some direction Effective organizational, communication, and interpersonal skills

Experience

One to three years of clerical experience

Major Responsibilities and Duties

1. Provide general clerical support including word processing, data entry, filing, and file maintenance.

2. Assist with student records, entering student data, and ensure completeness of records.

3. Process changes and adjustments to student schedules.

4. Maintain complete and accurate student records including test scores and final grades on permanent records.

5. Compile, maintain, and file all reports, records, and other documents as required.

6. Receive incoming calls, take reliable messages, and route to appropriate staff.

7. Assist counselor(s) with scheduling of meetings and appointments.

8. Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.

9. Maintains confidentiality.

10. Follow district safety protocols and emergency procedures.

11. Accurate and consistent use of Time Clock Plus (TCP) and Frontline.

12. Performs other duties as may be assigned.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (up to 35 pounds)

Environment: May work prolonged or irregular hours

Work with frequent interruptions; maintain emotional control under stress The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties and skills that may be required.