Secretary, Attendance

Secretary, Attendance Pay ProgramSupport Staff, Non-Exempt Pay Range: Range 9 ($20.73 - $23.04) Work Year: 10 Months Reports to: Building AdministratorOperating under the general supervision of the school Principal(s), the employee will perform a variety of secretarial responsibilities and performs all attendance related duties. Employee acts as a technical resource for others inside the district including administrators, staff, teachers, students, and parents by maintaining accurate and complete student attendance records. This position responds to electronic and in person inquiries which requires interpreting policies while providing information. They are also often a first point of contact for the public, staff, students, and parents entering the school and must work cooperatively to facilitate these interactions.Essential ResponsibilitiesFront Office Support and Customer ServiceProvide front office assistance for students, staff, parents, visitors, and vendors.Support student arrivals and departures, visitor check-in procedures, and general school inquiries.Facilitate communication with students, staff, and families regarding attendance procedures and school expectations.Student Attendance and ComplianceMonitor and process daily student attendance using the District student information system.Maintain accurate attendance documentation and prepare routine reports in accordance with District procedures and state requirements.Prepare and distribute attendance notifications, illness letters, and related correspondence.Provide attendance information and reports to administrators and District attendance staff as requested.Assist with preparation of attendance data for state reporting and District compliance processes.Support student count activities, including preparation of monthly reports and coordination of the annual October Count.Assist substitute teachers with attendance procedures and general school orientation.Student Records and Enrollment SupportMaintain and update student cumulative (CUM) files and electronic records in accordance with confidentiality requirements.Support student enrollment, transfers, withdrawals, and School of Choice processes in coordination with office staff and administration.Coordinate transfer and receipt of student records with Pupil Records and other schools.Assist with student count activities including preparation of required documentation for the annual October Count.Reporting and Administrative SupportGenerate grade reports and assist with related communication tasks as assigned.Prepare correspondence, reports, and updates to District communication platforms as assigned.Provide task direction and support for office student aides and volunteers.Provide coverage for the Health Assistant and workroom functions as needed, including routine safety equipment checks.Education and ExperienceAcceptable demonstration of acceptable education and/or experience will be at the sole discretion of the District. High school diploma or equivalent required. Minimum of one year clerical and/or secretarial experience required. Prior school environment experience preferred.Licenses, Registrations or CertificationsCriminal background check required for hire. Valid Colorado driver's license or valid Colorado identification required. CPR and First Aid certifications within 60 days of hire.Knowledge, Skills and AbilitiesBasic knowledge of office procedures, customer service practices, and general school operations. Working knowledge of student attendance procedures and records management practices. Strong organizational and time-management skills with the ability to manage multiple tasks and interruptions. Basic problem-solving skills and attention to detail. Ability to prioritize tasks and adapt to changing demands in a fast-paced school environment. Ability to learn and apply District policies, procedures, and technology systems. Ability to be adaptable and flexible with collaborative critical thinking and problem-solving capabilities. Clear and effective written and verbal communication skills. Strong customer service skills, with the ability to provide support in a professional and approachable manner. Commitment to handling sensitive and confidential information with the highest ethical standards. Strong interpersonal skills to collaborate with staff and various stakeholders. Ability to lead, communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. Ability to follow applicable federal, state, local laws and Board of Education policies, in addition to building and department procedures. Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator. Operating knowledge of and experience with personal computers and peripherals. Operating knowledge of and experience with office software such as word processing, spreadsheets, and email. Operating knowledge of student information and scheduling software, parent communication software, and the automated calling system within 3 months of hire.