Accounts Payable Specialist

Job Description

Job Description

Position Summary:

We are seeking a highly organized and detail-driven Accounts Payable Specialist to join our accounting team in support of federal, state, local, and county government contracts. This position plays a key role in the accurate and timely processing of vendor invoices, ensuring compliance with government contracting regulations and internal accounting procedures. The successful candidate will demonstrate experience with contract/project-based accounts payable processing. This successful candidate will be seated in our corporate headquarters in Oklahoma City, Oklahoma. This is a full time in office position.

Key Responsibilities:

• Review, code, and process high-volume vendor invoices and subcontractor payments in Deltek Costpoint ensuring accuracy in project and account coding.
• Process employee expense reimbursements and company credit card expenses and reconciliation in compliance with organizational requirements.
• Ensure timely payment processing in compliance with contract terms and organizational policies.
• Handle invoice approvals and payment authorizations in accordance with contract requirements.
• Reconcile vendor statements and resolve discrepancies or payment issues promptly.
• Ensure invoices are properly matched to purchase orders and/or receiving documentation when applicable.
• Maintain AP records to support internal controls and external audits.
• Assist with preparing accruals and supporting documentation for monthly financial close.
• Collaborate with project managers to ensure appropriate cost allocations for contract reporting and billing.
• Assist with weekly check runs and ACH payments.
• Maintain and update vendor records, including W-9 and 1099 documentation.
• Support month-end and year-end close processes, including accruals and AP ledger reconciliations.
• Support annual financial and contract audits, including documentation and reporting.

Qualifications:

• Minimum 2 years of experience in accounts payable.
• Proficient in Microsoft Excel, with ability to manage data tracking and reconciliation.
• Ability to handle multiple tasks while meeting strict deadlines.
• High attention to detail and strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to maintain and analyze accounts payable records to determine when defined contract requirements are fulfilled.

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related discipline preferred.
• Proficiency in Deltek Costpoint system.
• Prior experience with vendors, subcontractor agreements, and contract compliance.

Physical Requirements and Work Environment:

While performing the duties of this job, this person will be regularly required to sit for extended periods of time, operate a personal computer, visually inspect forms, conduct oral communication via telephone and in person, retrieve and return files in storage cabinets, and occasionally lift and/or move up to 30 pounds.

What You’ll Like About Us

Health Benefits. Medical, Dental, Vision programs, plus much more.
Rest and Relaxation. Paid vacation and paid holidays.
Prepare for the Future. 401(k)
Training and Development.

We see our development programs and helping our employees meet their goals, as a key part of our business.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to fostering a diverse and inclusive workplace that reflects the communities we serve.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person