Accounts Payable Specialist

Accounts Payable Specialist

To efficiently manage and execute the District's accounts payable processes in full compliance with Academy ISD policies, Texas Education Agency (TEA) guidelines, and state/federal regulations. The Accounts Payable Specialist ensures accurate, timely, and compliant disbursement of district funds while maintaining precise financial records, supporting internal/external audit readiness, and fostering collaborative relationships with vendors, campus staff, and district administrators.

High school diploma or GED

Knowledge of basic accounting procedures and human resources processes

Ability to understand and follow detailed written and verbal instructions

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

5 years of clerical experience in office setting

Experience in the Accounts Payable and Human Resources field preferred

Review all purchase orders, invoices, receiving reports, and check requests for proper authorization, mathematical accuracy, and adequate supporting documentation prior to processing.

Assign accurate budget codes (account strings) following the Texas Education Agency (TEA) Financial Accountability System Resource Guide (FASRG).

Process weekly or bi-weekly accounts payable check runs, direct deposits (ACH), and electronic payments in a timely manner to maintain good credit standing.

Process employee travel reimbursements, stipends, and mileage claims, ensuring adherence to district travel policies and state rate caps.

Issue 1099-MISC / 1099-NEC forms annually to qualifying vendors in accordance with IRS regulations.

Assist with compilation, reconciliation and recording of data for fixed assets.

Maintain account payable files and related documentation in accordance with district policy and accepted accounting practices.

Prepare files & reports needed for annual audit

Serve as the primary point of contact for all vendors.

Provide technical assistance as needed to payroll processing.

Perform other duties as assigned.

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress