Project Manager

Description

We are Pavement Preservation Group (PPG) , a dynamic and growing pavement preservation company. Our brand, Vance Brothers , has been a trusted name in the industry for over 100 years, providing high-quality asphalt products and expert construction services to customers across the Midwest. As a leading division of PPG, we specialize in manufacturing, testing, and applying Asphalt Emulsions, Sealers, Joint/Crack Seals, Fog Seals, Micro/Slurry Seals, Chip Seals, and more. Join Vance Brothers (PPG) and help us pave the way for another 100 years of success and innovation.

Overview

The Project Manager is a critical role responsible for managing the entire life cycle of pavement preservation and asphalt projects, from initial scoping and bidding through final execution and closeout. This role requires a blend of technical expertise in estimating, strong organizational skills for project management, and on-site operational support to ensure quality, safety, and profitability.

Requirements

Estimator Responsibilities (Pre-Award & Bidding Phase)

Projects & Bids Procurement

• Scout, plan, and review potential projects across State (e.g., KDOT), City, County, and private sectors.
• Analyze bid documents, drawings, and specifications to understand project scope, verify quantities, and material requirements.
• Calculate square yards, materials, labor hours, trucking, and equipment needs for successful completion of the project.
• Perform on-site or virtual project reviews, take measurements, and develop clear scopes of work.
• Source materials and subcontractor services, request and compare quotes, and confirm availability and delivery timelines

Track Historicals & Cost Control

• In collaboration with Preconstruction Director Maintain a running database of past bids, production rates, labor hours, equipment usage, and material pricing.
• Record supplier quotes for aggregate, emulsion, oil, trucking, and subcontracted services to track seasonal or market fluctuations.
• Compare estimated versus actual job costs to evaluate accuracy and identify trends.
• Update internal cost libraries to reflect supplier rate changes or haul-distance adjustments.

Create Proposals / Estimates & Submit Bids

• Utilizing B2W Estimate, develop detailed cost estimates, including scope notes, inclusions, and exclusions.
• Gather and verify current pricing for all materials from approved suppliers.
• Coordinate with suppliers to confirm freight rates, plant locations, certifications, and lead times.
• Submit formal proposals through bid portals or direct communication and follow up with clients or agencies.

Contract Review & Transition

• Review awarded contracts to ensure alignment with submitted bids and verify terms, quantities, pricing, and billing terms
• Prepare estimate budget file, including detailed work item phase codes, for export into Vista accounting software.
• Complete project submittal documents, schedule, and represent Vance Brothers at preconstruction meeting with project owner.
• Conduct a detailed project handoff with cost breakdowns, production targets, and supplier contacts for field operations.

Project Management Responsibilities (Post-Award & Execution Phase)

Project Planning & Scheduling

• Review project plans and worksite to identify, eliminate, correct, or mitigate safety issues.
• Develop work schedules and coordinate crews, materials, and equipment to meet production targets and deadlines in adherence to safe production.
• Communicate with project owner and field supervisor n to confirm start dates, traffic control needs, and material deliveries.
• Stage work sites in advance by coordinating the delivery and stockpiling of aggregate, emulsion, and equipment.
• Anticipate weather, supplier lead times, and crew availability when planning daily production goals.

Budgeting & Cost Control

• Track daily production, labor, equipment, fuel, and material usage against estimated budgets.
• Review invoices, verify purchase order (PO) accuracy, and control spending to maintain job profitability.
• Identify and document any scope changes or overruns early to avoid cost surprises.

Field Oversight & Quality Control

• Visit job sites regularly to ensure work meets company and owner specifications.
• Support superintendent in problem-solving, production pacing, and safety compliance.

Client & Vendor Communication

• Serve as the main contact for customers, inspectors, and suppliers throughout the project.
• Provide progress updates, resolve concerns, and maintain professional relationships.
• Prepare and review progress quantities to ensure billing, invoicing, or pay estimates are submitted within contract/project specifications for timely payment.

Project Closeout & Review

• Confirm all work is complete and meets contract standards.
• Finalize billing, verify quantities, and prepare project summaries.
• Review job performance compared to estimates to capture lessons learned for future bids

Required Qualifications:

• Provenexperience in construction estimating and project management, preferably in the asphalt, paving, or heavy/civil construction industry.
• Strong understanding of reading and analyzing blueprints, drawings, and project specifications.
• Excellent proficiency with Microsoft Office Suite (Excel, Word, Outlook).

Preferred Skills and Experience:

• Experience with public works bidding and specification requirements.
• Familiarity with estimating software or systems.
• Bachelor's degree in Project Management or related field.

Other Requirements:

• Work arrangement: Onsite/Field (Combination).
• Schedule: Day time, Monday through Friday, with additional hours as required by job demands.
• Travel: Regular travel to job sites is required.

Physical Demands:

• Ability to remain in a stationary position (sit or stand) for extended periods while utilizing a computer and other office equipment.
• Constantly operates a computer, keyboard, mouse, and other office productivity machinery. Repetitive motion-Substantial movements of the wrists, hands, and/or fingers for typing and data entry.
• Movement and Lifting (Occasional): Occasionally moves about inside the office and frequently move around job sites.
• Ability to move and position equipment and supplies weighing up to 20 pounds occasionally.
• Frequently communicates verbally and in writing to exchange information with employees, colleagues, and other stakeholders.
• The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data, transcribing, viewing a computer terminal, and extensive reading
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Disclaimer:

THIS job description does not contain a comprehensive list of duties, responsibilities or activities that are required of the position. Additional duties and responsibilities may be assigned as needed at any time with or without notice.