Full-time Field Based Office Specialist

Benefits 401(k) Dental insurance Health insurance Vision insurance Job Summary We’re looking for an experienced AR/AP professional currently working in the commercial HVAC or mechanical services industry who wants a better‑run operation, stronger support, and a more rewarding work environment. This role is ideal for someone who understands service ticket billing, maintenance contracts, and high‑volume vendor invoicing and is ready to bring that experience to a company that values accuracy, speed, and teamwork. Key Responsibilities Accounts Receivable (AR) Process and invoice service tickets, preventative maintenance contracts, and project work Work closely with dispatch and service teams to ensure accurate, timely billing Manage collections and follow up on outstanding invoices Apply payments and reconcile customer accounts Handle billing discrepancies with customers, project managers, and technicians Maintain AR aging and help improve cash flow Accounts Payable (AP) Process high-volume vendor invoices (parts suppliers, subcontractors, equipment vendors) Match invoices to purchase orders and service work Manage payment schedules (ACH, check runs, etc.) Reconcile vendor statements and resolve discrepancies quickly Maintain accurate and organized vendor records #J-18808-Ljbffr